Project Assistant – 2 positions – Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates 

Position Title: Project Assistant – 2 positions
Duty Station: Uzhhorod, Lviv, Ukraine
Classification: General Service Staff, Grade G4
Type of Appointment: Fixed-term, one year with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 9 June 2022 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context: 

Under the overall supervision of the Chief of Mission (CoM) in Ukraine and the direct supervision of the Project Specialist (Migration and Sustainable Development), the successful candidate will assist implementation of Migration and Sustainable Development Unit activities with a particular focus on economic recovery activities targeting enterprise development.

Core Functions / Responsibilities: 

1. Assist in the overall efforts for implementation of the MSD projects.
2. Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
3. Assist in logistical preparation, organization and facilitation of the programme events (working groups, steering committee and other stakeholders’ meetings, discussions, presentations, visits etc.) and taking notes at such events as required. 
4. Maintain communication with (potential) beneficiaries and representatives of the implementing partners and service providers as assigned. 
5. Draft official and unofficial correspondence in English and Ukrainian. 
6. Provide informal interpretation and written translation (English/Ukrainian, and vice versa) as necessary. 
7. Provide administrative and logistics support required for the successful implementation of project activities and project reporting. 
8. Draft required administrative documents for the activities under the Unit’s project. 
9. Provide support as necessary for project monitoring and evaluation.
10. Undertake duty travel within Ukraine as required. 
11. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High school degree or equivalent with at least four years of relevant work experience 

OR

• Bachelor`s Degree or higher preferably in public administration, political science, economics, law, international relation) from an accredited academic institution with at least two years of relevant work experience.

Experience 

• Experience in organizing workshops, meetings and other events.
• Understanding and ability to clearly communicate about key areas in labour migration and economic development, knowledge of the context in Ukraine.
• Experience in working with MSMEs, Ukrainian government and civil society is an asset. 
• Previous experience with administrative, budgeting, and/or procurement tasks is an asset. 
• Good knowledge of the labour migration related subject areas dealt with by the Organization; 
• Excellent planning, organization and coordination skills;
• Proven drafting, writing, and reporting skills, confident user of the Microsoft Office Suite.

Languages

Fluency in English and Ukrainian (oral and written). 

The incumbent is expected to demonstrate the following values and competencies:

Values 

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators 

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. 

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances. 

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications on IOM Personal History Form (https://ukraine.iom.int/sites/g/files/tmzbdl1861/files/documents/personal_history_form_2016.xls) to [email protected]  by 9 June 2022 the latest, referring to this advertisement in the subject line of your message. 

Only shortlisted candidates will be contacted. 

Posting period:

From 02.06.2022 to 09.06.2022