Логіст/ка / інженер/ка (по Київській області) у ГО “Міжнародний супровід реформ”

ГО “Міжнародний супровід реформ” шукає логіста/ку інженера/ку (по Київській області) у проект «Реагування на надзвичайні ситуації для підтримки доступу до якісної освіти для дітей, постраждалих від конфлікту та переміщених дітей в Україні»

NGO “Global Reforms Management” (GRM)

Project name: Emergency response to support access to quality education for conflict affected and displaced children in Ukraine
Position: Engineer, Kyiv region (short-term)
ToR Date of Issuance: 14 June 2022
Due Date for Applications: 28 June 2022
(two weeks from the Date of Issuance)

GRM is committed to provide equal employment opportunity for all employees and applicants on the basis of merit.

About NGO “Global Reforms Management”:

NGO “GRM” (Global Reforms Management) is a Ukrainian NGO with the main goal to implement reforms in Ukraine, help Government of Ukraine improve quality of life of its citizens and cooperate with international partners. The organization has already implemented several-year reform-oriented projects surrounding education, probation, and regional development.

About the Emergency response to support access to quality education for conflict affected and displaced children in Ukraine Project:

Project’s aim is to help renewing access to education of children on the war affected territories of Chernihiv and Kyiv regions by establishing digital learning centres in the damaged hromadas. Such centres will serve as a learning environment for children of primary and general secondary school age who lack access to education and age-appropriate development due to their inability to follow formal education during the war. DLCs will provide access to learning materials, didactics; will serve as an arranged space for extracurricular activities for children of various age. DLCs will be equipped with the necessary digital devices in order to provide children access to their online classes. This will be especially important for those children who do not have access to a device for educational purposes. Thus, DLCs will help to mitigate disparities in digital access.

Project duration is 7 months.

Position summary:
For the purposes of project implementation, GRM is looking for an engineer. The engineer will be responsible for an effective and accountable logistics support systems in place to assist with the project implementation in Kyiv region (parts affected by war). The post holder will be responsible for effective procurement, delivery, warehousing (if necessary), asset management, organization of services contracting and delivery.

The post holder will be based in Kyiv region and will be reporting to the project manager and to the regional project coordinator.

The expert will be reporting to the project manager.

Level of Effort: Full time, Monday-Friday (part time involvement is not possible).

The duration of the contract is 4 months (till the end of October 2022) with no possibility of extension.
For contracting (after the job offer is made), the selected candidate should be able to get registered as a Private Entrepreneur of the 3rd group (consultancy services).

Indicative duties and responsibilities (scope of work):
• Under the supervision of the regional project coordinator, lead the supply chain activities for goods and services, including market surveys, tender/quotations gathering announcements, bid analysis based on the project’s needs;
• Strictly follow and apply the GRM’s and donor’s procurement guidelines;
• Set up framework agreements (if necessary) with the suppliers of goods and services;
• Coordinate and make certain that all logistics requirements are delivered in accordance with timescales;
• Regularly review programmes logistics requirements and ensure that program works are carried out in the most efficient and cost effective manner;
• Provide support and work closely with the regional project coordinator in developing procurement plan, assets maintenance;
• Ensure vendors and suppliers are receiving information in relevant language on the GRM’s and donor’s child safeguarding policy and acknowledge acceptance;
• Work closely with the project’s senior accountant to make sure that all financial documents are duly processed, reports are duly prepared;
• Carry out spot checks in the DLCs venues review and action if necessary;
• Other ad-hoc duties as required;
• Ensure high quality of work that corresponds with the quality standards of the GRM.

The post will require extensive travelling around the region and potentially beyond in order to do the procurement.

Preferred Qualifications and Skills:

• Degree in relevant field
• Certificate courses in logistics and supply chain is an advantage
• Minimum 2 years experience in logistics and supply chain
• Ability to analyze information, evaluate options and to plan strategically
• Excellent interpersonal and communication skills
• Good skills with Excel
• Impeccable ethical standards
• Prior experience working in a fast-paced environment and to strict deadlines
• Good time management and organisational skills
• Strong attention to detail and quality
• High level of Ukrainian proficiency; English proficiency is an advantage
• Driving license and ample driving experience is a must. Possession of an own car is a must.

To apply:
Submissions must be prepared in English and delivered electronically by 17:00 Kyiv time on 28 June 2022 to the following address: [email protected] with the copy to [email protected].

All submissions must include:
1) Applicant’s CV in English (max. 2 pages)
2) Applicant letter of interest (max. 500 words.)

Please ensure to state “Engineer, Kyiv region” in the e-mail subject line.

Applications received after the indicated deadline and/or without letter of interest will not be reviewed and considered.