Individual National Cоnsultant to elaborate the Training of Trainers (ToT) methodology for compliance officers

Terms of Reference for Individual Contract Modality

https://jobs.undp.org/cj_view_job.cfm?cur_job_id=108652

1. Background Information

The United Nations Development Programme (UNDP) works in about 170 countries and territories, helping to eradicate poverty, reduce inequalities and exclusion, and build resilience so countries can sustain progress. As the UN’s development agency, UNDP plays a critical role in helping countries achieve the Sustainable Development Goals. In Ukraine, UNDP operates along three programmatic areas of support: Inclusive development, recovery and peacebuilding; Democratic governance; and Energy and environment.

The war in Ukraine has already resulted in significant loss of life, unprecedented displacement, internally and towards neighbouring countries, and devastating destruction of infrastructure. Early UNDP projections suggest that if the war deepens and expands, up to 90 percent of the population of Ukraine could be facing poverty and vulnerability to poverty by the end of 2022, and 30 percent of the population are likely to require life-saving humanitarian assistance. Eighteen years of socio-economic achievements in Ukraine are at risk. UNDP’s core engagement is to preserve development gains as fully as possible, and to return Ukraine to pathways achieving the Sustainable Development Goals (SDGs) as quickly as possible.  

UNDP has been active and present in eastern Ukraine for the past decade, prior to the conflict which started in 2014, with a focus on community development, civil society development, and environmental protection. Work on addressing the specific conflict-related development challenges built on this earlier engagement, established partnerships, and started in 2015 through the United Nations Recovery and Peacebuilding Programme (UN RPP). The UN RPP is a multi-donor funded framework programme formulated and led by the UNDP in collaboration with the Government of Ukraine and in cooperation with a number of partnering UN agencies (UN Women, FAO, UNFPA).

UN RPP’s interventions are grouped under the following key Programme components, which reflect women’s and men’s priority needs in the region:

Component 1: Economic Recovery and Restoration of Critical Infrastructure

Component 2: Local Governance and Decentralization Reform

Component 3: Community Security and Social Cohesion.

In October 2018, UNDP signed an agreement for a multi-year project under the EU Support to the East of Ukraine programme. In 2021, the EU-funded project was amended to extend its scope though the EU4Resilient Regions programme. It has recently been amended to ensure that the approach implemented under UN RPP can help address the devastation and increased needs of the civilian population as a result of the ongoing war, and where it will be required. The project has the following specific objectives:

1) To enhance local capacity for gender-responsive decentralization and administrative reforms to improve governance, local development and the delivery of services.

2) To stimulate employment and economic growth by providing assistance to Micro, Small and Medium Enterprises (MSMEs) development through demand-driven business development services and professional skills training.

3) To enhance social cohesion and reconciliation through promotion of civic initiatives.

4) To support sector reforms and structural adjustments in health, education and critical public infrastructure to mitigate direct impacts of the conflict.

One of the priorities of the objective 1 is to enhance local capacity for gender-responsive decentralization and administrative reforms to improve governance, local development and the delivery of services. Anti-corruption efforts are framed in the principles of good governance, including transparency, accountability, and participation of all stakeholders to ensure effective and efficient local governance for all people, including internally displaced persons. This will include a series of training sessions, on-line courses, elaboration of strategic anti-corruption plans and a small grants program.

In 2019, with the support of the UN RPP, the Training of Trainers (ToT) program and curriculum (Guideline for trainers and Guideline for participants) on anticorruption fundamentals were elaborated. A typical 3-days ToT agenda has been introduced participants to group learning and facilitation techniques, teach skills in handling problem participants, and provide practical exercises for teaching anti-corruption to the local population (including the application of anti-corruption assessment tools and methodology) in a simple, understandable way. Since the issue of anti-corruption awareness involves the application of acquired knowledge by compliance officers for further training of the personnel of their organizations, it is planned to elaborate a methodology of the Training of Trainers (ToT). This will be used for follow-up trainings and consulting activities to identify capable compliance officers who have undergone such training as potential trainers and community leaders.

The incumbent will promote UNDP’s mandate as a gender-responsive organization with zero tolerance to any kind of discriminatory and abusive behavior, including sexual harassment, sexual exploitation and abuse.

2. Main objectives of the assignment

The UNDP is seeking to contract National Consultant to elaborate the Training of Trainers (ToT) methodology for compliance officers.

The Consultant will also ensure the mainstreaming of gender equality and women’s empowerment considerations in the field of expertise, promote a safe and enabling environment free of any kind of discrimination and abusive behavior, and use the principles of gender-responsive communications in line with the UNDP corporate standards.

3. Duties and Responsibilities

Under the direct supervision of the Anti-corruption Specialist and in consultation with representatives of NACP (National agency on corruption prevention), the National Consultant will be responsible for the following key tasks:

1. Develop a workplan with a timeline and a brief justification of the methods and tools that will be used. Submit workplan to the Anti-corruption Specialist for approval.
2. Elaborate a detailed program of 3-days instructional offline training for compliance officers in the Training of Trainers (ToT) format “The function of the compliance officer to ensure anti-corruption awareness of personnel: training, methodical and consulting work of compliance officers”. The content of the training should comprise of (but not limited to) the following subjects:

Part 1. How to prepare and conduct a training session:

1.1. The concept of the training and its components.

1.2. Peculiarities of adults’ learning.

1.3. Determination of the content and structure of the training.

1.4. Study duration and time allocation.

1.5. Offline training methods and techniques.

1.6. Online training methods and techniques.

1.7. Preparation for the training.

1.8. Effective presentation technique.

Part 2. The anti-corruption compliance officer’s awareness-raising function:

2.1. Peculiarities of the anti-corruption learning.

2.2. Determination of the topic and the format of anti-corruption training.

2.3. Preparation of the annual plan of anti-corruption trainings in the organization.

3. Submit the program to the Anti-corruption Specialist for review and approval.
4. Develop a detailed scenario, presentations, methodological materials (list of used sources, tests, practical examples and case-study, exercises for group work, pre- and post-training assessment forms, equipment lists, a template of trainers’ report, M&E tools to track the progress,) for offline training for compliance officers in the ToT format.
5. Submit scenario, presentations, methodological materials to the Anti-corruption Specialist for review and approval.
6. Test the Training of Trainers (ToT) elaborated program and materials by organizing and moderating at least one 3-days off-line Pilot ToT (in group learning format) for compliance officers. The location is to be determined by UNDP.

Costs of services related to the arrangement of the Pilot ToT will be covered by UN RPP (including accommodation, nutrition, travel reimbursement for IC to and back from training venue and other logistics arrangements).

7. Prepare the Report regarding the Pilot ToT results with main observations and recommendations on the training process, its successes and challenges, bottlenecks, lessons learned etc.

Submit the Report to the Anti-corruption Specialist for approval.

8. Based on the results of the Pilot training, update and finalize the program, scenario, presentations, and methodical materials of ToT.
9. Submit the final versions the Training of Trainers (ToT) program and materials to Anti-corruption Specialist for approval.
10. Prepare a Final Report with conclusions (observations and recommendations, its successes and challenges, bottlenecks, lessons learned, etc.) and submit it to the Anti-corruption Specialist for approval.

4. Deliverables

In view of the above, the Consultant will provide the following deliverables:

5. Monitoring/Reporting requirements

The Consultant will directly report to UNDP Anti-corruption Specialist and Programme Coordinator on weekly or any other agreed basis. The Consultant will participate in the Project meetings (by Skype) and will share his/her work progress.

The Consultant should adhere to the system of monitoring, evaluation and quality control implemented by the UNDP and provide the necessary information, reports and statistics according to the present schedule or as soon as possible (within a reasonable time).

All reports and studies UNDP shall be transmitted electronically (Formats of: * .docx, * .xlsx, * .pptx, * .pdf) on electronic source or in the form of electronic communication. The studies/research/reports should be written in Ukrainian.

6. Payment Schedule

50% – upon completion of Deliverables 1-3.

50% – upon completion of Deliverables 4-6.

The payments will be processed upon full completion and acceptance of corresponding contractual obligations whereupon the Anti-corruption Specialist signs the certification of acceptance.

7. Minimum Qualification and Experience Requirements

1. At least Specialist / Master’s degree in Law or other related field is required.
2. At least 5 (five) years of professional experience in the field of anti-corruption, governance, public administration, academia, or the equivalent is required.
3. At least 2 (two) samples of analytical work in anticorruption field.
4. At least 1 (one) sample of elaborated Training of Trainers will be an asset.
5. Experience in facilitating and delivering seminars and workshops (at least 3 sessions) is
6. Fluency in verbal and written Ukrainian is required, working knowledge of English will be an asset.

Competencies:

• Ability for desk research and analytical work.
• Sound knowledge and proved experience in training guideline development.
• Familiarity with national legislation in anticorruption sphere.
• Ability to deliver outputs in a timely manner.
• Excellent interpersonal communication skills.
• Ability to handle politically sensitive issues with authorities, CSO’s, and within UNDP.
• Sound judgment and maturity to foster a positive work environment.
• Ability to work effectively as part of a team.
• Demonstrated strong analytical, coordination and facilitation skills.
• Strong user of computers and office software packages.

8. Documents to be included when submitting the proposals

Applicants shall submit the following documents:

9. Financial Proposal

Lump sum contract

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based on output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).

The Consultant will be responsible for all personal administrative expenses associated with undertaking this assignment including office accommodation, printing, stationary, telephone and electronic communications, and report copies incurred in this assignment.

Travel costs

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, the UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class, he/she should do so using their own resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant prior to travel, and will be reimbursed.

10. Evaluation of Applicants

1. Educational background in Law or other related field: Specialist / Master’s degree – 11 points, PhD and higher – 12 points.
2. Professional experience in the field of anti-corruption, governance, public administration, academia or the equivalent: 5 years – 10 points, 6 years and more – 12 points.
3. Experience in carrying out analytical work: 2 samples – 12 points, 3 and more samples – 13 points.
4. Experience in elaborating Training of Trainers (asset): 1 ToT – 10 points, 2 and more ToTs – 14 points.
5. Experience in facilitating and delivering seminars and workshops: 3 sessions – 10 points, 4 and more sessions – 12 points.
6. Language knowledge: fluency in verbal and written Ukrainian – 6 points, fluency in verbal and written Ukrainian and working knowledge of English – 7 points.

Maximum available technical score – 70 points.

11. Evaluation Method

Cumulative analysis

Contract award shall be made to the incumbent whose offer has been evaluated and determined as:

1. a) responsive/compliant/acceptable, and
2. b) having received the cumulative highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight: 70%

* Financial Criteria weight: 30%

Only candidates meeting the minimum requirements and obtaining a minimum 70% from the maximum available technical score (49 points) would be considered for the Financial Evaluation.

The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal and will equal to 30. All other price proposals will be evaluated and assigned points, as per below formula:

30 points [max points available for financial part] x [lowest of all evaluated offered prices among responsive offers] / [evaluated price].

The proposal obtaining the overall cumulatively highest score after adding the score of the technical proposal and the financial proposal will be considered as the most compliant offer and will be awarded a contract.