Finance Officer (Kyiv) /Фахівець/Фахівчиня фінансового відділу (Київ)
ЗАВЕРШЕНО
About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.
Program Summary
We aim to reach 500,000 vulnerable people with multi-purpose cash assistance, in-kind humanitarian support, and protection services across four countries. Almost all of our impact will be delivered in partnership: with Ukrainian, Polish, Romanian and Moldovan civil society organizations through a granting program that matches humanitarian action with capacity strengthening, and with peer international NGOs through a consortium in Ukraine. Mercy Corps is responding to the Ukraine with large-scale consortium programming with a focus on Multi-Purpose Cash Assistance (MPCA). The Consortium is a partnership between four international humanitarian aid agencies to model and deliver innovative, effective cash and other humanitarian assistance programs to support people affected within Ukraine.
General Position Summary
Working in the Finance Department under the direction of the Senior Finance Officer and Finance Manager, the Assistant Finance Officer will assist in the processing and recording of payment transactions in timely and accurate manner.
Essential Responsibilities
- Perform financial Review of TAs, Expense reports, cash payments and simple service contracts for all location specific based grants and ensure they are accurately coded and meet donor and MC standards
- Coordinate the monthly and annual reporting process in relation to statutory reporting and the financial closeout package that should be sent to HQ by the 10th of the following month.
- Perform financial analysis and provide management information reports.
- Analyze all timesheets and ensure they are complete, charged to current grants and that they are all captured into the EPAR by the 3rd of every month.
- Supervise the Finance Assistants and support them to ensure they are able to deliver on their responsibilities.
- Coordination with Operations to track all outstanding invoices and ensure they are paid on time for your location.
- Ensure/match invoices/receipts, completion reports with GRN and other required documents for processing of contracts and payments in accordance with donor and MC regulations.
- Coordinate and prepare weekly and monthly cash requirement for your field offices, submit and make sure sufficient cash is available in all offices and monitor its use. Make sure also there is no excess cash.
- Timely Coordinate, receive and prepare consolidated monthly cash projections working closely with the senior finance Officer and the finance Manager.
- Provide on-going orientation, training and support to MC staff on Mercy Corps and respective donor’s rules and regulations.
- Review transactions entered into Navigator, on a daily basis to make them ready for posting
- Receive Field Bank Reconciliations reports and perform accurate and timely end month procedures i.e cash counts and end month bank reconciliations by the 9th of the following as per the FFM
- Make sure all income taxes, withholding taxes, VAT are accurately computed and make compilations for monthly statutory deductions and file in drive for main office to send to tax accountant.
- Any other tasks to be assigned by the supervisor.
Minimum Qualification & Transferable Skills
- A BA/S or equivalent in accounting or finance is required.
- 2 years experience in financial management and accounting.
- Adequate understanding of donor rules and regulations is preferred
- 2 years international NGO/PVO experience is preferred.
- Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.
- Demonstrated experience and skill with financial reports preparation and presentation and proven ability to translate technical financial data into informative reports.
- Advanced computer skills in MS Office programs, particularly Excel and accounting software experience.
- Prior management experience and strong organizational skills preferred.
- Good oral and written English skills, Fluent in Ukrainian, Willing to travel to Mercy Corps and sub grantees field offices and project sites approximately 25%.
Success Factors
An ability to support programmatic objectives with timely and meaningful financial information is essential. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. An impeccable professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
Diversity, Equity & Inclusion: Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Safeguarding & Ethics: Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.
Equal Employment Opportunity: Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
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