Вакансія: Office Assistant for Estonian Refugee Council

Background and general scope

The Office Assistant (OA) position provides overall support to the Ukraine country programmes to help accomplish the mission of ERC. OA provides day-to-day programmatic and administrative support, maintains programme records, provides contract management support, organizes events, helps conducting research, and undertakes other tasks as assigned.

Tasks and responsibilities

● Assist in day-to-day operations in administration of ERC Kyiv office.
● Coordinate all logistical arrangements for programme meetings and events, including reserving rooms, drafting, and formatting event text, sending out invitations and monitoring RSVPs, ordering food and supplies, arranging room set-up, and serving as the main point-of-contact for attendees.
● Book hotels, flights and train tickets for the project deployments according to ERC policies.
● Assist when needed for procurement, external contractors or vendors on contractual and logistical issues.
●Other related tasks as assigned

Key competencies

● Prior work experience in a similar role, and familiarity with general personnel practices, admin/finance procedures, and coordination of office activities.
● Prior experience in organizing trainings and meetings and making domestic and international travel arrangements.
● Very good writing skills.
● Working level of English and fluency in Ukrainian or Russian.
● Proactive and flexible, solution-oriented, with excellent interpersonal skills for working in a multicultural team environment

Contract type

Fixed-term contract (1 year)

To apply, send your CV, cover letter and salary expectation to [email protected] by December 30 indicating “Office Assistant” in the subject line