Асистент/ка проєкту Shelter у Львові (Міжнародна організація з міграції)

Under the overall supervision of the Chief of Mission and the Programme Coordinator (Shelter and Housing), the direct supervision of the Project Officer (Shelter) and in coordination with other technical programme specialists, the successful candidate will support IOMs efforts to improve living conditions of crisis affected population across Ukraine. The successful candidate will be responsible for documenting shelter needs based on cluster and organizational standards. S/he will support the timely and orderly distribution, documentation and application of the items; provide information and support on the application of shelter repairs, in addition to support with CBI activities related to Shelter when needed.

Task description

1. Provide support in implementing Shelter activities ensuring that they are in line with the technical guidelines, standard operating procedures (SOP) and quality control plans.

2. Coordinate shelter interventions with local municipalities and other counterparts to assure compliance with national and municipal plans and directions to avoid any overlapping with other actors.

3. Draft and maintain regular distribution and intervention plans and coordinate those closely with the supply chain manager and other programme units CCCM, WASH, NFI, CBI.

4. Coordinate work of field staff and data collection for needs assessment, consultations and FGD’s with affected population, and participate where necessary. Support with drafting the relevant tools and suggest possible intervention modalities based on the outcomes.

5. Monitor field Shelter activities continuously, keep track of work/distribution plans in coordination with field colleagues, and report potential gaps/delays in the implementation to the PM.

6. Assist the Project Officer with the coordination with Supply Chain Unit on the procurement process, delivery of programme items, and monitor closely the performance of Implementing Partners.

7. Ensure that programme trackers are up to date and reflecting field activities correctly.

8. Monitor implementation of construction activities at field and compliance with safety measures and visibility requirements of donors.

9. Contribute as requested to the reports by providing inputs and data (including weekly, monthly, interim and final project reports), in addition to submitting regular progress reports.

10. Conduct quality control and document progress of works on-site. Navigate changes and correction where necessary and needed. Document any changes from original designs and plans and coordinate closely with the programme management and procurement units.

11. Adhere to the highest standard to IOMs policy on the Prevention of Sexual Exploitation and Abuse (PSEA) and verify implementation partner and contractor implement those standards to the same level.

12. Participate in coordination of shelter related meetings with external stakeholders (governmental, other aid actors, affected population), cluster technical working groups as instructed by Programme Manager and Programme Officer.

13. Facilitate community mobilization and conduct regular community level engagement meetings to understand community needs and to inform affected communities.

Required experience and skills

3 years of experience in shelter projects and distributions. Experience working with a non-governmental organization and/or international organization is an advantage.

• Proficiency in computer applications (MS Word, Excel, Outlook, etc.).

• Ability to work quickly and accurately and pay attention to detail.

• Ability to meet deadlines and work under pressure.

• Ability to present clear and concise information and good communication skills.

• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.