Асистент/-ка з обслуговування офісу / Office Maintenance Assistant – Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates

Position Title: Office Maintenance Assistant
Duty Station: Kyiv, Ukraine
Classification: General Service Staff, Grade G2
Type of Appointment: Special Short-Term, Nine months with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 5 April 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission and Sr Resource Management Officer and under direct supervision of the Fleet and Facility Manager, Office Maintenance Assistant will be responsible and accountable for providing maintenance support to IOM premises in Ukraine through the range of actions.

Core Functions / Responsibilities:

1. Provide building minor maintenance services.
2. Maintain IOM storages in order, obtain supplies and equipment from/to storerooms.
3. Repair or replace defective equipment parts, using hand tools and power tool, reassemble equipment.
4. Moving furniture and equipment within IOM premises. Installation of furniture and other office supplies.
5. Take cleaning supervision functions, conduct regular quality check of performance, identify issues and provide solutions.
6. Ensure all cleaning tools and relevant materials are supplied timely. Arrange cleaning the snow and ice in front of IOM premises.
7. Maintain the water supply, heating systems and electricity in working condition.
8. Collecting electricity (power), water usage / consumption for IOM Offices in Kyiv.
9. Perform data entry for office monthly consumption for electricity, water, heating and other utilities.
10. Prepare Request for Payments for office monthly utilities.
11. Provide assistance in sourcing office supplies, equipment.
12. Ensure office waste is well recycled.
13. Perform such other duties as may be assigned

Required Qualifications and Experience

Education

• Bachelor’s degree from an accredited academic institution;

or

• High school diploma in the above fields with two years of relevant professional experience.

Experience

• Experience in providing building maintenance support.
• Relevant professional experience with UN or other international organizations will be a distinct advantage.
• In depth knowledge of the broad range of building maintenance support related subject areas; and,
• Knowledge of local rules and regulations on subject areas.

Languages

Fluency in English, Ukrainian is required.

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications, sending Personal History Form to [email protected] by 5 April 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 22.03.2023 to 05.04.2023