Events Prоgram Officer

Pact Inc. seeks candidates to fill the position of Events Program Officer for the USAID/Enhance Non-Governmental Actors and Grassroots Engagement (ENGAGE) activity in Ukraine.

Location: Kyiv, Ukraine
Supervisor: Senior Communication Manager
Job type: Full time
Duration: one year with possibility of the extension

Pact Overview

At the heart of Pact is the promise of a better tomorrow.  The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities.  Now more than ever in its 50-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.

Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems and transforming markets into a force for development.

About the ENGAGE activity

Pact, a non-profit organization based in Kyiv, Ukraine is implementing a USAID-funded project Enhance Non-Governmental Actors and Grassroots Engagement (ENGAGE) activity. 

The purpose of ENGAGE is to increase citizen awareness of and engagement in civic activities at the national, regional and local level.  ENGAGE focuses efforts at both the grassroots level to educate and activate citizens to engage in civic initiatives as well as the national and regional (oblast and rayon) levels to improve organizational capacities, build coalitions, support advocacy and watchdog initiatives. The ENGAGE activity primarily focuses on key democratic reforms and cross- cutting themes, such as: anti-corruption, civil education and transparency and accountability including electoral processes, inclusive development of various vulnerable groups, youth and EU integration.

Position is contingent upon funding.

Position Purpose

Reporting to the Senior Communication Officer, Events Program Officer is responsible for the program and logistical support, and performing effective event management for the preparation, running and follow-up of a diverse range of ENGAGE events in physical, digital or hybrid formats. She/he will coordinate events implementation with ENGAGE CSO partners.

Key Responsibilities:

• Assist with the implementation of the communication strategy of ENGAGE in coordination with Program staff;
• Prepare and coordinate a wide array of public and private events in physical, digital and hybrid formats, including conferences, workshops and trainings, press conferences, briefings, business luncheons, and partner meetings;
• Coordinate ENGAGE event planning and preparation, including collecting relevant information on event venues and vendors, and coordinating the delivery of their services where appropriate;
• Develop communication strategies for the promotion of ENGAGE events and events of ENGAGE partners in line with existing policies and branding and marking plans;
• Coordinate with partners about their event planning and preparation, collecting relevant information from partners for timely event promotion;
• All other duties as assigned by the supervisor.

Basic Requirements:

• Master’s degree and 3+ years of prior experience in event management; or

Bachelor’s degree and 5+ years of relevant experience;

• Fluent English and Ukrainian;
• Excellent organizational skills and ability to manage a complex workload and deadlines;
• Ability to manage budgets and negotiate them;
• Proactivity, agility of mind, creative thinking, attentiveness to detail, and ability to work with minimal supervision;
• Excellent teamwork skills.

Preference for:

• Demonstrated history of event management and proven ability to organize, manage and coordinate events in physical, digital and hybrid formats;
• Demonstrated experience working and negotiating services with suppliers and vendors;
• Experience with international programs, especially USAID-funded.

To Apply: 

Please send your CV and motivation letter to [email protected] with “Events Program Officer” in the subject line. The position is open until filled.

Please include at least three contacts of your former supervisors who can provide reference for you. Only short-listed candidates will be invited for an interview.  

Pact is committed to the principle of equal employment opportunity and is dedicated to the fair and equal treatment of all employees without regard to gender, race, color, religion, creed, age, sexual orientation, national origin or ancestry, disability, or marital status. All applications will be treated with the strictest confidence.