Вакансія: Procurement and Contracting Assistant

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) in Ukraine is seeking a qualified professional for the Country Office to fill the position of the

Procurement and Contracting Assistant

 (full-time, Kyiv)

(internal SAP code: Procurement and Contracting Assistant)

As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security. The diverse expertise of our federal enterprise is in demand around the globe – from the German Government, European Union institutions, the United Nations, the private sector and governments of other countries. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. Our main commissioning party is the German Federal Ministry for Economic Cooperation and Development (BMZ). The commissioning parties and cooperation partners all place their trust in GIZ, and we work with them to generate ideas for political, social and economic change, to develop these into concrete plans and to implement them. Since we are a public-benefit federal enterprise, German and European values are central to our work. Together with our partners in national governments worldwide and cooperation partners from the worlds of business, research and civil society, we work flexibly to deliver effective solutions that offer people better prospects and sustainably improve their living conditions.

Area of responsibility:

• Effective cooperation with colleagues from other departments/projects at headquarters (contract department, procurement specialists, etc.);
• Preparation of internal reports, graphics, presentation, internal documentation of C&P department;
• Making changes / improvement of C&P department in digitalization of GIZ;
• Organization of documentation workflow (between C&P department and other organizational units/archive) according to the GIZ rules and guidelines;
• Procurement of goods and services;
• Conducting of market analysis, evaluation of results, contribution to the development and maintenance of the supplier pool.

Tasks:

• Support of Procurement specialist during the tender and other procurement procedures (meetings, organization of technical evaluation of the offers, ad-hoc draft of documents);
• Providing support for Procurement specialist with long-term contracts;
• Systematization and maintaining database (supplier’s pool, files overview etc.);
• Checking for Files conformity (signatures, completeness etc.);
• Carrying out market analyzes, summarizing the data necessary for the analysis;
• Organization of documentation workflow (between C&P department and other organizational units/archive) according to the GIZ rules and guidelines;
• Maintenance and support of online/offline meetings of C&P department;
• Tracking and support in implementation of changes/improvement in digitalization of GIZ;
• Maintenance of implementation (testing) of changes in procurement procedures/guidelines;
• Support of C&P department with internal reports, graphics, presentation, internal documentation.

Required qualification, skills and experience:

• BA or MA degree;
• Work experience in international organizations;
• Outstanding working knowledge of ITC technologies (related software, the internet, video-conferencing system), MS Office/Office 365 (Outlook, Excel, Word, Power point, MS Teams);
• Very good knowledge of English.

We offer:

• Official employment;
• Salary fixed in EUR, performance-related bonuses and 13th salary;
• Medical insurance, 29 vacation days annually;
• Language classes, hard and soft skills trainings;
• Individual and group psychological support;
• Possible remote and flexible work;
• Meaningful and valuable work, international environment.

Employment conditions

Full-time position with 40-hours working week. Place of assignment is Kyiv. Start date – as soon as possible. Contract duration is 1 year, prolongation is possible.

GIZ is an equal opportunity employer and offers an attractive and challenging working environment with opportunities for skill enhancement.

Application

Application comprising of the candidate’s CV and a cover letter in the English language explaining the motivation to apply for the job is to be sent to [email protected] until 08 August 2023, Tuesday.

By sending the application the candidate gives the consent for the personal data processing for recruitment processes solely.

Only shortlisted candidates will be contacted for the next stages of the recruitment process. The shortlisted candidates may be offered the task to complete to check the level of their proficiency and written English.