Вакансія: Subgrants Officer

Location: Ukraine
Group/Practice/Unit: Community & Governance 

Who We Are

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $100 million and more than 600 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information. 

About Ukraine Rapid Response Fund

The goal of the Ukraine Rapid Response Fund (URRF) is to address immediate needs and enhance the resilience of Ukraine’s government, civil society, and civilian population amidst Russian invasion and potential occupation and in support of Ukraine’s national system of resilience. IREX will improve communication, coordination, and collaboration among key actors and stakeholders; strengthen their effectiveness, inclusion, and accountability. Using a conflict-sensitive and adaptive management approach, and a holistic approach to security, IREX will monitor, respond to, and anticipate the evolving needs of Ukrainians in this rapidly changing environment. 

Position Purpose Summary

Subgrants Officer supports management, implementation, and compliance of all subgrants for the Ukraine Rapid Response Fund (URRF) and Veteran Reintegration Program (VR) to ensure the highest standards of compliance according to both IREX and USG rules and regulations. This person will assist the Subgrants Unit in managing a 4 million USD subgrants pool to local organizations. This position reports directly to the Finance Manager. This position will be based in Ukraine. 

This position is part of Ukraine Rapid Response Fund (URRF) and Veteran Reintegration Program (VR). 

Performs additional duties and tasks to meet the needs of the organization, team, or as assigned by manager. 

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.

Are you the next member of our team? 

Your Background & Skills

Experience

• Bachelor’s Degree in economics, finance, international development, business administration, public administration, management, or relevant field.
• At least3+ years of proven grants management experience, preferably with USG-funded projects.
• Strong understanding and knowledge of USG rules and regulations.
• Proven competency with analyzing budgets.
• Positive attitude and willingness to support and assist colleagues.
• Very good command of English Language and Ukrainian is required.
• Ukrainian citizenship or residency with work authorization is required. 

Skills

• Excellent quantitative and qualitative analytical skills; attention to detail, reliability, thoroughness, and accuracy with numbers.
• Excellent organizational skills: ability to plan, prioritize, track files, and effectively manage information.
• Strong presentation skills: ability to write and present information concisely.
• Excellent interpersonal skills: ability to work cooperatively with others and demonstrate professional and ethical behavior when interacting with partners and stakeholders.
• Ability to handle multiple priorities and complete tasks and projects in accordance with stated deadlines.
• Ability to work independently and in a team and the ability to take initiative, meet deadlines, and be flexible. 

Your Daily Tasks

Provides technical support and inputs to an assigned program(s) or project. Responsible for the contributing, creating, and guiding the work associated with project outputs; to include but not limited to program design, required products, gathering, drafting, and creating workflow plans, budgets, internal/external reports, presentations, and other documents/deliverables as identified. Responsible for the development of written communications by drafting, approving, and sending correspondence. 

• Manage and coordinate a portion of subaward activities, including subgrant design, competition, due diligence, negotiations, preparation of subgrant documents, administration, monitoring and closeout.
• Maintain updated subgrant files and ensure that designated subgrants are well-administered and implemented in compliance with the relevant USG rules and regulations, and IREX policies and procedures.
• Support Finance Manager in internal coordination of activities related to development and implementation of subgrants and contracts, including internal certification/clearance procedures, financial monitoring and payment disbursements in a timely manner, preparation of RFPs/RFAs, outreach activities.
• Review of and prepare of grant and contract modifications.
• Regularly monitor, communicate with, and coach subgrantees to ensure smooth implementation and compliance.
• Provide support to Finance Manager and program staff in managing SAP Concur (Ukraine): review Vendors, Purchase Orders (Procurement Justification Memos) and Invoices, consult local program teams on Procurement, making sure that all documentation is in line with IREX Policies and Procedures.
• Assist with procurement and purchase goods and services in accordance with company policies and USG regulations.
• Send out requests for quotations and obtain prices as needed.
• Conduct a cost analysis and selection memo and reach out with the winning vendor when needed, in coordination with the operation officer.
• Coordinate with vendors and suppliers and signs of on receipt of office supplies.
• Review invoices for commodities and commodity-related services and prepare payment packages.
• Perform other support duties as assigned. 

IREX will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990, and the Americans with Disabilities Act Amendments of 2008.

We conduct background checks on all successful candidates.

This position is eligible for Telework. The eligible employee is a regular, full-time Ukraine-based staff who works from a worksite outside the Ukraine office for one or more days a week. 

This position is not eligible for Immigration Sponsorship. 

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.

To apply please visit: https://recruiting.ultipro.com/INT1065INRE/JobBoard/86f30819-0126-446a-84bb-cf37a5e878c1/OpportunityDetail?opportunityId=e927cc68-bd54-40f3-905a-fbdd75c91d22