Інтерн/ка / Intern – Міжнародна організація з міграції (МОМ), Представництво в Україні

LEARNING OBJECTIVES

Title of Position: Intern

Organizational Unit: Human Resources

Classification: Internship

Type of Appointment: Full time (40 hours per week), 2 months with possibility of   extension

Nature of Internship: Under general supervision of Chief of Mission (CoM) and National Senior Human Resources Officer and direct supervision of Senior Human Resources Specialist Intern will be responsible for administrative tasks:

1. Organize the Mission’s filing system, following IOM general guidelines. File incoming/outgoing correspondence and other documents accordingly. Scan/copy documents. File-research as/when needed for follow-up purposes.
2. Support with interpretation and drafting official and unofficial correspondence in English and Ukrainian.
3. Perform such other duties as may be assigned.
4. Assist HR team with digitalization of personnel files of active and former employees by accurate scanning of the documents.
5. Review personnel folders for compliance with HR Guidelines on maintaining personnel files and support HR Team to update and collect any missing documents from staff members.
6. Ensure appropriate systematization of digital files, including naming and standard folder set up in accordance to HR Guidelines on maintaining personnel files.
7. Prepare letters for mailing, labelling, enveloping, control of delivery.

Desired qualifications:

Education:

The candidate should: 

• Be enrolled in the final academic year of Bachelor’s / Master`s level or equivalent;
• be enrolled in a graduate school programme (second university degree or equivalent, or higher);
• or have graduated with a university degree (not later than 1 year ago)

Experience and skills:

• Technical mastery of the following software programs: MS Word, Outlook, Excel, PowerPoint.
• Excellent communication skills.
• Attention to detail and strong organisational skills. 
• Ability to handle routine and repetitive tasks
• Flexibility and ability to work under pressure.
• Ability to work effectively and harmoniously with colleagues within a team from varied cultures and professional backgrounds.

Languages: Fluency in English and Ukrainian.

How to apply: 

Interested candidates are invited to submit their applications (CV, and a cover letter to the assignment) to [email protected] by 25 December 2023 at the latest, referring to this advertisement in the subject line of your message.