Фінансист\ка для офісу Німецького Червоного Хреста в Україні

Ukrainian Red Cross Society (URCS) opens a vacancy for the position of Financial Officer for the German Red Cross office in Ukraine.

Requirements for a candidate for the position:

• Availability of higher education
• Accounts/Finance/Business/Administration Studies or minimum professional experience in Finance-Administration
• Work experience working in public organisations
• Experience of working for a Humanitarian Organization – preferred
• Work experience in project activities
• Minimum 3 years working in financial role
• Excellent communication skills
• Fluency in the Ukrainian language and English language – at a fluent level, a must
• Excellent computer skills (Word, Excel, databases, e-mail)
• Knowledge of budgeting, budget oversight, accounting principles and practical application of financial systems, experience in administrative and logistic work
• Good knowledge of Taxation and statutory deductions
• Detailed knowledge of computerized accounting systems and spreadsheet
• Knowledge of internal control procedures and practices
• Clean driving license
• Experience in communication with different categories of people, tact and diplomacy
• Developed organizational and executive skills
• Ability to work independently and in a team, quick adaptation
• Ability to learn quickly, attentiveness
  Ability to cope with stress and work under time pressure
• Ability to prepare and issue reports
• Compliance with the fundamental principles of the Red Cross
• Compliance with the principle of information confidentiality

Main duties for the position:
General Tasks

• Based in Kyiv, the Finance Officer supports the overall financial management of the GRC projects in Ukraine to ensure an optimal and timely performance
• Receive monthly reports from URCS on timely basis
• Check and verify the vouchers received to ensure correctness, eligibility and completeness according to GRC Financial Procedures and Donor Financial requirements
• Identify missing documentations, non-adhering to financial guidelines and inform the Finance Delegate regarding any irregularities.
• Ensure contractual compliance as part of the voucher verification, this involves checking the existing contracts, Payment schedules and whether Taxation terms are respected
• Prepare voucher clarification sheet with the findings and closely follow up with GRC team and URCS Financial team to collect the necessary explanations
• To be responsible for all aspects of petty cash in GRC office Ukraine.
• Maintain a proper filling system in accordance with filling best practices, donor document retention policies and GRC guidelines
• Ensure all documents are sufficiently translated
• Arrange and prepare financial closures and courier to GRC HQ on monthly basis

Specific tasks
FundsPro System Entry

• Input Data into FundsPro financial system in an accurate, efficient and timely manner (Cash and Receivables)
• Checking on the quality of vouchers and decide whether vouchers are fit for the entry into the booking system.
• Verify the un-booked vouchers received from URCS and record them in the FundsPro accounting system
• Checking that financial codes are correct before booking the transactions
• Maintain the Inventory and book them in FundsPro System
• Assist Finance Delegate in month end closure process

Partner Receivables

• Create, follow up and ensure clearance of the receivable from URCS
• Facilitate the link between the finance documents with the logistic-procurement documentation
• Check journal and monitor the balances in each cost center
• Monitor the receivables issued, check and match balances of GRC Books and URCS Books and obtain a sign off on month end balances
• Calculate, reconcile and advise GRC office on the outstanding receivables amounts
• Identify pending receivables, inform the finance delegate on long outstanding receivables
• Checking receivables reports received from URCS and prepare comment if any and booking into FundsPro
• Track cash and bank receivables excel sheets with bank statement and the cash vouchers to ensure correctness and to ensure that all expenditures are recorded properly

Support Visits

• Visit the regions to support and train financial staff and delegates in finance related matters if required
• Inform the line manager in case if any problems with financial procedure or financial payments if any found during the visits
• Suggest finance delegates any improvements needed

Petty Cash Transactions

• Responsible for all aspects of petty cash, receipts into and payments out of petty cash, including ensuring that all transactions are correctly authorized and fully documented.
  • Ensure performing all payments on timely manner
  • Monitor the petty cash balances, and advice on any need to re-feed the petty cash on a timely manner
  • Daily cash counts and reconciliation of journal balances
  • Preparation of the monthly cash count and obtain the required management signature for Cash Box
  • Follow up on work advances issued to GRC team and prepare the settlement on timely manner

Field original document files

• Perform translation where needed on vouchers, CBAs, quotations, contracts and agreements etc. before documents are submitted to Berlin
• After validation of the accountancies ensure that all accountancies are scanned and archived to the same order for retention within the GRC Ukraine Office
• Organizing & filing of FundsPro documents, according to the standard filing system
• Ensure that originals are securely packaged/labeled and sent to Berlin on time

General

• Support the team with translations in case needed
• Be aware of the GRC’s financial procedures, budgeting system, monthly accounts closure, bank reconciliation & processes
• Any other tasks assigned by the line manager as required

Position within the organization:

• Reporting to: GRC Regional Finance Delegate
• Supporting and working relationships: The Finance Officer will work closely with GRC team in Ukraine. He / She will have direct engagements with the URCS Finance Team.

If you are interested in this position, please send your CV and Cover letter in English to [email protected]. All the applications will be reviewed on a rolling basis, and HR may contact eligible candidates prior to the deadline for submission as such early application is encouraged.

Due to a large number of requests, we contact candidates who fully meet the requirements of the vacancy.