Program Assistant, Veteran Reintegration Program / Програмний/а асистент/ка у Програму Реінтеграції Ветеранів

Who We Are

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $100 million and more than 600 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

The Program Assistant will support day-to-day activities of the Veteran Reintegration Program (VRP). The duties will include a variety of programmatic and administrative tasks; communication with stakeholders, experts; supporting subgrantees and local actors.

Are you the next member of our team?

Your Background & Skills

• Bachelor’s Degree
• Minimum of 1 year experience in a similar field.
• Experience in NGO sector and projects.
• Degree in international development, psychology, social work, NGO management, public administration, sociology, political science, communication and/or other relevant field is preferred.
• Excellent interpersonal and organizational skills.
• Ability to handle multiple priorities and complete tasks in accordance with stated deadlines.
• Advanced knowledge of MS Office applications.
• Experience in the programs funded by the US Government and/or other donor governments will be an asset.
• Ability to work both independently and collaboratively within a team.
• High degree of initiative, organization, and attention to detail.
• English and Ukrainian language fluency, written and spoken.
• Knowledge of veteran-related issues and psychosocial support programs is an advantage.
• Ability to travel (when such travel is resumed).
• Must demonstrate valid proof of unrestricted work authorization in Ukraine.

Your Daily Tasks

• Help in organization of program meetings and events (trainings, workshops, working group meetings, conferences, etc.).
• Assist in communication between project partners, experts, trainers as needed.
• Communicate with suppliers and other subcontractors.
• Contribute to drafting program-related documents, reports and success stories.
• Provide logistics/arrangements support for staff and program participants.
• Provide support to monitoring and evaluation activities, data collection, and reporting as needed.
• Support with management program documents, financial forms and payments.
• Coordinate maintenance of the program social media account as needed.
• Help with translation of program documents and interpret the meetings as required.
• Translate program-related documents (English, Russian, and Ukrainian) when needed.
• Attend and report on program events and meetings.
• Assist program staff as needed and provide general support to staff including photocopying, filing and note-taking.
• Help arrange meetings for senior management as needed and requested.
• Support the development and adaptation of program materials.
• Under the close supervision of the Program Manager, review materials and products developed under the program to ensure quality control.
• Maintain day-to-day communication with component subgrantees and ensure the delivery of the milestones in accordance to the deadlines and indicators set.
• Draft proposals, work-plans; performance monitoring and evaluation plans; quarterly reports; final reports; success stories; talking points; and other types of programmatic documents.
• Support coordination of hired experts, making sure their outputs correspond to the expected deliverables.
• Maintain accurate records and documentation, including activity reports, participant data, and financial documentation related to hired experts, external contractors and subgrantees.
• Collaborate with other program components and teams to share insights, challenges, and successes to enhance program effectiveness.
• Travel to regions to attend program events and meetings, upon request.
• Establish and maintain effective working relationships with civil society, media groups, opinion leaders, government officials, members of international community and other program stakeholders.
• Assist in arranging meetings for senior management as needed and requested.
• Maintain meeting notes, summaries of the meetings, and other written communication materials.
• Support the development and design of psychosocial support activities for veterans during the proposal development process.
• Review financial documents, and other contractor’s requests.
• Support the due diligence process for the subgrantees.
• Prepare documentation in line with IREX procurement requirements.
• Stay up to date with monitoring the veterans’ community issues in Ukraine, information about new stakeholders in this field and fill out the ‘VRP potential partner organization’ spreadsheet.
• Provide ideas and initiative to improve internal and external processes, support ties with veterans and share with team the key point from this communication.
• Other duties as assigned.

We conduct background checks on all successful candidates.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.

Interested candidates are asked to apply to https://recruiting.ultipro.com/INT1065INRE/JobBoard/86f30819-0126-446a-84bb-cf37a5e878c1/OpportunityDetail?opportunityId=22bc9bda-2030-4368-baa0-855400987e09