Старший/а Асистент/ка Програми / Senior Programme Assistant (Local-level Recovery)
ЗАВЕРШЕНО
Open to Internal and External Candidates
Position Title: Senior Programme Assistant (Local-level Recovery)
Duty Station: Kyiv, Ukraine
Classification: General Service Staff, Grade G6
Type of Appointment: Special Short-Term, six months with the possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 10 May 2024
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Chief of Mission (CoM) in Ukraine and direct supervision of the Project Specialist (Evidence-based Governance), and in collaboration with other members of the Data and Analytics programme, as well as other relevant programmes of IOM, the successful candidate will support the implementation of activities related to local-level recovery, especially in relation to capacity building and supporting evidence-based decision making among national and local government and civil society partners.
Core Functions / Responsibilities:
- Assist in the planning, coordination, implementation and monitoring of project activities.
- Work with hromada-level initiatives in supporting the identification of data gaps and capacity building gaps to be addressed
- Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.
- Monitor budget implementation and propose adjustments as necessary.
- Act as focal point for administrative tasks of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.
- Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.
- Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.
- Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops.
- Respond to information requests and inquiries; set up and maintain files/records.
- Participate in meetings at the hromada and national level; maintain effective liaison and coordination with local authorities, operational partners, United Nation agencies, intergovernmental and non-governmental organizations, civil society organisations, working groups, and other stakeholders relevant to the project.
- In coordination with Data and Analytics’ IP management officer, monitor work of implementing partners and report any non-compliance to the supervisor.
- Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.
- Provide guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned.
- Support in the analysis of data into actionable priorities for the hromada recovery plans.
- Support other IOM’s initiatives related to data for recovery through coordination and data sharing
- Ensure linkage between IOM field teams and recovery initiatives taking place at the community level.
- Perform such other duties as they might be assigned.
Required Qualifications and Experience
Education
- High school degree or equivalent with six years of relevant working experience.
OR
- Bachelor’s Degree in Social Sciences, International Relations, Political Science, Education, Law and International Relations or related field from an accredited academic institution with at least four years of relevant work experience.
Experience
- Prior work experience in project management and/or administrative positions in international humanitarian organizations, non-government or government institutions/organizations.
- Experience in working in the implementation of development or recovery response activities at the local level in Ukraine is highly desirable.
- Experience working within, or closely with, government entities and civil society organizations at the national, regional and particularly hromada level in Ukraine.
- Experience in planning, organizing and implementing training or other capacity building activities would be a distinct advantage.
- Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations in relation to work with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups would be an advantage.
- Experience in at least two or more of the following is highly desirable: procurement; project administration; drafting proposals, including budgets; managing relationships with implementing partners; and event management.
Skills
- Strong skills in using the MS Office suite, particularly Excel, PowerPoint and Word;
- Attention to detail, and ability to prioritize tasks;
- Excellent oral and written skills in Ukrainian and English;
- Project management skills including especially activity planning, coordination with internal and external stakeholders and partners, time management;
- Strong interpersonal skills.
Languages
For this position, fluency in English and Ukrainian is required (oral and written).
The incumbent is expected to demonstrate the following values and competencies:
Values
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators level 2
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.
A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.
How to apply:
Interested candidates are invited to submit their applications filling in the IOM Personal History Form and sending to [email protected] by 10 May 2024 the latest, referring to this advertisement in the subject line of your message.
Only shortlisted candidates will be contacted.
Posting period:
From 29.04.2024 to 10.05.2024
