Старший/а менеджер/ка з персоналу / Senior HR Manager

Programme Background

The Partnership Fund for a Resilient Ukraine (PFRU) is a multi-year, multi-donor funded program managed by the UK’s Foreign, Commonwealth and Development Office (FCDO) and governed in collaboration with the Government of Ukraine.  

The PFRU’s aim is to set improved conditions for the Ukrainian state, in partnership with civil society and the private sector, to lead on inclusive national recovery and revitalisation in the context of Russia’s aggression. This outcome is designed to facilitate the rebuilding of a more resilient, socially cohesive, inclusive, democratic, and prosperous Ukraine. The PFRU provides funds to Ukrainian and international delivery partners and implements projects based on research and evidence.

Specific Responsibilities  

The Senior HR Manager will be responsible for the following: 

1.  Oversees and manage full cycle recruitment process in compliance with established procedures and regulations including but not limited to creation of job descriptions and interview questions, shortlisting and pre-screening candidates as well as reference checks, and negotiating offers of employment. 

• Reviews and verifies previous work and salary history for accuracy prior to   Finance Director    and approves the salary rates based on Salary Scale and experience of candidate. 
• Updates and creates new templates and processes as they relate to the recruitment function. 
• Confirms all new hire paperwork is submitted and personnel files are complete and compliant with Chemonics policy, local labor laws, and FCDO regulations. 
• Manages all onboarding processes including first day orientation. 
• Ensures new hires are provided with adequate training regarding the project and relevant Chemonics policies to perform the job to the best of their ability and are assimilated into Chemonics culture. 
• Ensures all staff are trained on, and are familiar with, timesheet procedures and policies and timesheets are submitted on time with the correct approvals. 

• Ensures personnel and recruitment files are maintained according to the requirement, ensure confidentiality and safety of the data. 
• Works closely with  Deputy Team Lead Operations on communication to staff and labour law compliance and help to ensure a positive and thriving work environment for all staff. 
• Collaborates with other projects in country to ensure consistency in policies applied in the policy manual. 
• Assists with negotiations and liaises with benefits vendors to ensure compliance and best value for our staff. 
• Maintains strong relationship with the labor attorney to mitigate risk to organization and advocating for the employee and client rights.  
• Manages and administers benefits according to appropriate plans and labor laws requirements, bringing any requirement changes or suggestions for improvement to  Deputy Team Lead Operations attention. 
• Communicates changes or new initiatives to staff through supervisors. 
• Ensures project compliance with local labor laws by conducting regular audits and keeping updated on local labor laws and HR best practices. 
• Advises on disciplinary process ensuring all actions taken comply with local labor laws and Chemonics policies, and loop in appropriate UKD Office department if necessary. 
• Ensures employee manual is up to date, communicate changes when applicable. 
• Manages probationary period and annual assessment process and ensure procedures are communicated and followed 
• Serves as subject-matter expert in HR management and advises on HR actions to mitigate risk and protect the project and Chemonics. 
• Fosters and demonstrates a workplace inclusive of creating opportunity, serving others, building trust, innovation, and exceeding expectations. 
• Works with employees and supervisors to prevent and/or resolve employee relations issues in coordination with UKD office. 
• Ensures all HR management practices conform to the projects and Chemonics’ policies, best practices, FCDO rules and regulations, and the local labor laws. 
• Supervising PFRU HR and Recruitment team  . 
•   (duplication) 
• Develop and implement training programs for employee development and skill enhancement. 
• Coordinate leadership development initiatives to support career growth and succession planning. 
• Track and evaluate training effectiveness and make adjustments as needed. 

• Implement HR metrics and dashboards to monitor key HR trends and KPIs. 
• Provide regular reports to senior management on HR activities and outcomes. 
• Use data-driven insights to identify areas for improvement in HR practices. 
• Manages the process of reservation from conscription of the staff 
• Track all salary changes together with Implementation team 
• Together with Senior HR Officer manages Mental health activities  
• Preparing Personal Insurance Declaration 

 Qualifications 

•  Bachelor’s degree in Human Resources and/or administration equally relevant field preferred. 
• Minimum of  five years’ experience required 
• Experience and knowledge of Ukrainian Local Labour Law required. 
• Experience working with international donors strongly preferred. 
• Excellent verbal and written and communication skills. 
• Demonstrated leadership, versatility, and integrity. 
• Proven experience developing new organizational systems and tools required, with a strong command of Microsoft Office required. 
• Fluency in Ukrainian  and English is required. 

Reporting 

The Senior HR Manager will report directly to the Deputy Team Lead Operations.  

Location

This could be a remote flexible position.   

Application Details

Apply using the following link by May 17th. For roles requiring English language skills, English language CVs are preferred (but not required). We encourage to apply people with disabilities. Applications will be considered on a rolling basis. No telephone inquiries, please. Chemonics will contact finalists.

https://app.smartsheet.com/b/form/a44f8791237c4df2a2c0d3d2ad86b2ca

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, colour, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.