Operations Manager/Операційний менеджер_ка

Position Summary

Momentum Wheels for Humanity (MWH) seeks a Ukraine Operations Manager to provide operational oversight for MWH’s portfolio of projects in Ukraine, inclusive of the anticipated five-year USAID Rehabilitation for Ukraine (Rehab4U) Activity. The Operations Manager will manage country operations and provide oversight for organizational and project-based procurement, logistics, travel, facilities, and inventory. The Operations Manager will supervise security, logistics, and procurement staff and ensure that program and country operations are implemented in accordance with donor regulations, local law, and MWH policies and procedures.  Only candidates with work authorization in Ukraine will be considered; relocation benefits will not be provided.

Place of work – Kyiv and Lviv

About Momentum Wheels for Humanity

Since 1996, Momentum Wheels for Humanity has increased access to mobility and improved quality of life for children, teens, and adults with physical disabilities in more than 50 low- and middle-income countries. We build and strengthen rehabilitation services within health systems through training and capacity building, policy and standards development, and supply and distribution of wheelchairs and other life-changing equipment. For more information, visit www.momentum4humanity.org.

Expected Duties and Responsibilities  

The Ukraine Operations Manager will be responsible for the following: 

• Manage field operations for MWH’s donor-funded projects, including but not limited to facilities and equipment, procurements, logistics, and security;
• In coordination with the Director of Finance and Grants Management, review and revise organizational and project-based operational, procurement, and security policies and procedures, identifying gaps and establishing benchmarks to ensure effective implementation, documentation, and reporting;
• Establish and implement novel systems and procedures to ensure smooth country and project-based operations in line with USAID and other donor regulations; 
• Oversee country office procurements, ensuring compliance with donor regulations, local Ukrainian law, and MWH policies and procedures; 
• Review and approve procurement documentation, contracts, and contract modifications up to established thresholds;
• Manage inventory tracking and reporting, inclusive of donor-required inventory reports; 
• Manage checklists and priority actions for project kickoff and closedown from an operational perspective; 
• Supervise Ukraine security coordinator, along with operations and procurement team;
• Review and approve security risk assessments, incidents reports, and develop recommendations to prevent future occurrences;
• Coordinate with MWH HQ on compliance issues related to country operations, seeking policy guidance as needed; and
• Develop monthly Ukraine operations team report outlining progress against milestones, challenges, and areas for improved efficiency.

Minimum Qualifications and Experience

• Bachelor’s degree in relevant field, such as international relations/development, social science, business administration, or global health;
• At least 6 years of relevant work experience supporting project-based operational functions, with at least 3 of experience managing a team, preferably within the international development context in Ukraine;
• Prior experience supporting program operations on international donor-funded international programs;
• Prior experience managing office operations, procurement, and logistics with staff supervision responsibilities;
• Familiarity with local Ukrainian operational best practices, and USAID regulations for assistance awards;
• Detail-oriented with excellent organizational and prioritization skills;
• Ability to set clear goals and manage progress toward them;
• Strong administrative, organizational, and written and verbal communication skills;
• Excellent computer skills with proficiency in Microsoft Office and Outlook, and knowledge management platforms such as Dropbox or Box; and 
• Written and spoken fluency in Ukrainian and English. 

How to Apply

Please submit a cover letter and resume in PDF format and in English to [email protected] by June 30, 2024. Please include “OPERATIONS MANAGER, YOUR NAME” in the subject line. Applications will be considered on a rolling basis. 

Momentum Wheels for Humanity is an equal opportunity employer. We value a diverse workforce and an inclusive culture. Momentum Wheels for Humanity encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, or veteran status.