Вакансія: Project Assistant

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) in Ukraine is seeking a qualified professional for the “Strengthening of State and Municipal Emergency Management in Ukraine” project to fill the position:

Project Assistant (full-time, Kyiv)

(internal SAP code: Project Assistant)

The State Emergency Service of Ukraine (DSNS) is the main Ukrainian actor in minimizing and coping with the consequences and effects of the war on the population and (critical) infrastructure. Not least thanks to the massive support provided by the BMZ between 2015 and 2024, the DSNS has so far been able to make a significant contribution to the protection of lives, the maintenance of basic infrastructure and the continued existence of functioning state structures.

This is of great importance in the context of the current war, especially with regards to vulnerable groups, such as women, children, and the elderly. In the process, the structures, and forces of the DSNS are themselves repeatedly the target of Russian attacks.

Large parts of the infrastructure required for civil protection and firefighting (e.g., fire stations, emergency vehicles, protective equipment) have been destroyed or damaged by the Russian aggression. It is only with the greatest effort that municipal and national institutions and capacities of Ukrainian emergency management can provide sufficient measures to protect and supply the population and maintain infrastructure with the greatest effort. Against the backdrop of the war, the project approach builds long-term development cooperation, from dependence on external aid to self-help and from destruction to reconstruction. In line with the BMZ’s strategy for structure-building transitional assistance, the partner’s stabilization capacity, adaptation capacity and transformation capacity are being strengthened.

Key responsibilities:

The Project Assistant is responsible for:

• Provision of comprehensive assistance to the manager and advisors regarding the successful project implementation and monitoring.
• Assistance in coordination of preparations for travels, support with bookings of hotels, transportation.
• Support with organization of the proper preparation for study tours, delegation trips, workshops and coordination sessions of the team and their implementation.
• Preparation of insurance for members of delegation trips and study tours.
• Processing of invoices, support to finance officer with inventory of the project and invoice payments.
• Insuring smooth day to day activities of the project, such as printing, scanning, postal services and deliveries.
• Assistance to project in business trips reporting.
• Coordination the cooperation with DSNS and international short term
• Performance of other relevant duties and tasks at the request of management.

Required qualifications and experience:

• University degree, preferably MA;
• At least 2 years of experience in a similar position.
• Knowledge in the fields of emergency management, humanitarian aid, disaster management, firefighting, peace and security is an advantage.
• Good working knowledge of modern telecommunication systems and IT applications (MS-Office, Access or other database software).
• Fluent knowledge of Ukrainian, good command of English.
• Experienced to work in an international team.
• Good self-organization skills.
• Customer and service-oriented attitude.
• Willingness to upskill as required by the tasks to be performed.
• Ability to work under pressure.

We offer:

• Official employment.
• Salary fixed in EUR, performance-related bonuses and 13th salary.
• Medical insurance, 29 vacation days annually.
• Language classes, hard and soft skills trainings.
• Individual and group psychological support.
• Possible remote and flexible work.
• Meaningful and valuable work, international environment.

Employment conditions:

Full-time position with 40-hours working week. Place of assignment is Kyiv.

GIZ is an equal opportunity employer and offers an attractive and challenging working environment with opportunities for skill enhancement.

Application:

Application comprising of the candidate’s CV and a cover letter in the English language explaining the motivation to apply for the job is to be sent to [email protected] until 21 August 2024, Wednesday.

By sending the application the candidate gives the consent for the personal data processing for recruitment processes solely.

Only shortlisted candidates will be contacted for the next stages of the recruitment process.