Вакансія: Procurement and Contracting Specialist

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH in Kyiv is seeking a qualified professional for the project “Strengthening Communities in South and East Ukraine through Localized Action (EMPOWER)“ to fill the position:

Procurement and Contracting Specialist (full-time, Kyiv)

(internal SAP code: Procurement and Contracting Specialist)

Due to the widespread destruction of essential basic services in Ukraine, more than 14.6 million people, including 3.7 million internally displaced persons (IDPs), are in dire need of assistance, particularly in the eastern and southern regions.

To address the pressing need for comprehensive support, the new Multi-Donor Action “Strengthening Communities in South and East Ukraine through Localized Action (EMPOWER)” is planned. The project will be financed by the Federal Ministry for Economic Cooperation and Development (BMZ) through Transitional Development Assistance (ÜH) funds and receive co-financing from EU with a total commissioning value of up to 37.5 Mio. EUR. The objective is to provide protection, psychosocial support and essential assistance to populations particularly affected by the war in selected regions of South and East Ukraine (6 oblasts) with a focus on war-affected population and vulnerable groups. The project will be implemented along the Humanitarian-Development-Peace (HDP) Nexus with a strong focus on the localization agenda, enabling local partners to expand and improve basic service provision and promoting local ownership.

The project is part of the GIZ Ukraine Resilient Society Cluster. The duration of the Action is scheduled from 01.06.2024 to 31.12.2026.

Area of responsibility:

The Procurement and Contracting Specialist is responsible for:

• Procurement of goods and services.
• Preparation and implementation of tenders in accordance with the GIZ standards / P+R guidelines country specific regulations.
• Market analysis, evaluation of results, contribution to the development and maintenance of the supplier pool.
• Preparation and conclusion of contracts with suppliers, appraisers, experts, consulting firms, financing agreements including but not limited to local subsidy contracts, lease agreements etc.
• Regular information of the programs and projects about the status of the respective procurements in timely manner, especially in case of delays.
• Effective cooperation with colleagues in Cluster, Country office, at headquarters (contract department, procurement specialists, etc.) when necessary.
• In this context the Employee fulfills the following tasks:

Tasks

Procurement of goods

• Preparation of local material procurement, in particular market observation in general.
• Preparation and implementation of tenders, including determining the award procedure, sending inquiries, evaluating bids and offers, placing orders in close cooperation with respective project advisors.
• Conducting of negotiations with suppliers where needed according to GIZ rules and procedures.
• Review of invoices and receipts, payment instructions and complaints.
• Maintaining contact with suppliers on the place and time of delivery.
• Electronic recording and maintenance of procurement and competition-relevant data in Prosoft.
• Preparation, creation and processing of expert and consulting contracts.
• Electronic recording of expert and consulting contracts as well as local grants and lease agreements in Cosoft.
• The monitoring of the concluded contracts and maintenance of the associated databases with GIZ provided instruments.
• Proper documentation and filing of contract processes, management of contract files in accordance with P+R specifications.

Other / Additional tasks

• Participation in knowledge management formats inside and outside the Cluster.
• Maintaining own knowledge and qualification with GIZ internal and external offers.
• Performing other duties and tasks at the request of management.

Required qualifications, competences and experience

Education/Trainings

• BA or MA degree in a related area, e.g., business management with a focus on finance, controlling, purchasing or contract management or similar area, recognized certificate.

Work experience

• At least 3 years of professional experience in a comparable position.
• Excellent knowledge in area of procurement (public procurement / commercial procurement / procurement in civil and/or international organizations).

Other knowledge

• Excellent MS Office knowledge.
• Advanced knowledge in Excel is an advantage.
• Good working skills in dealing with modern communication devices (telephone, e-mail, internet and the corresponding software).
• Very good knowledge of English; knowledge of German is an advantage.
• Good self-organization skills.
• Willingness to upskill as required by the tasks to be performed.

We offer:

• official employment;
• salary fixed in EUR;
• performance-related bonuses and 13th salary;
• medical insurance;
• 29 vacation days annually;
• language classes;
• hard and soft skills trainings;
• individual and group psychological support;
• possible remote and flexible work;
• meaningful and valuable work, international environment.

Employment conditions

Full-time position with 40-hours working week. Place of assignment is Kyiv. The contract duration is 1 year. Starting as soon as possible.

GIZ is an equal opportunity employer and offers an attractive and challenging working environment with opportunities for skill enhancement.

Application

Application comprising of the candidate’s CV and a cover letter in the English language explaining the motivation to apply for the job is to be sent to [email protected] until COB September 16^th, 2024, Monday.

By sending the application the candidate gives the consent for the personal data processing for recruitment processes solely. Only shortlisted candidates will be contacted for the next stages of the recruitment process.