Координатор/ка заходів/Events Coordinator

Deloitte is seeking a qualified candidate to serve as Events Coordinator in support of the USAID Health Reform Support project. The position is full-time and will be based in Kyiv, Ukraine.

Project Description

The purpose of the USAID Health Reform Support (HRS) project is to support a transparent, accountable, and effective health care system that is capable of meeting the health needs of the Ukrainian people. Advancing health sector reforms, enhancing transparency, and tackling corruption will reduce out-of-pocket payments and improve access and availability of high quality, evidence-based health care services for Ukrainians. Elimination of corruption is a cross-cutting theme across all objectives to be achieved by this activity, which include:

1. Improve health sector governance.
2. Support the transformation of the healthcare financing model.
3. Strengthen the health workforce.
4. Enhance transparency, accountability, and responsiveness of the health care system.
5. Improve service delivery system at all levels.

Background/Objective

The Events Coordinator will be responsible for planning, organizing and executing a wide range of events: conferences, trainings, seminars and other events.

Responsibilities

• Support with planning, organizing and executing of the Project offline, hybrid and online events.
• Collaborate with the Project teams to understand their event objectives, budget, and requirements.
• Develop event concepts that meet teams’ goals and expectations.
• Create and manage the Project event calendar.
• Coordinate all logistical aspects, including venue selection, catering, transportation, and accommodations.
• Support procurement specialist in identifying, negotiating, and managing relationships with vendors, including caterers, decorators, AV technicians, and other providers.
• Ensure timely delivery of services while maintaining high-quality standards.
• Oversee event setup, execution, and teardown, ensuring all aspects run smoothly and according to plan.
• Troubleshoot and resolve any issues that arise during the event to ensure a seamless experience for attendees.
• Develop and manage event budgets, ensuring all expenses are tracked and staying within financial limits.
• Collect and analyze feedback from teams and participants to assess event success and areas for improvement.

Requirements:

• Bachelor’s degree (or higher)
• Excellent written and verbal communication skills, using diplomatic and tactful language, even in stressful, time-sensitive situations
• Fluency in Ukrainian.
• Upper-intermediate level of English.
• Minimum 2 years of proven experience in event planning, coordination, and execution, with a portfolio of successful events.
• Excellent time management and organizational skills to prioritize and plan tasks
• Exceptional ability to meet deadlines
• Excellent presentation and meeting arrangement skills
• Ability to thrive in a fast-paced, fast-changing environment
• Positive team player with strong interpersonal and relationship-building skills
• Ability to take initiative, function independently and navigate ambiguity
• Strong attention to detail
• Highly professional, with good discretion and judgement
• Resourceful and pragmatic problem solver
• Strong computer proficiency in Microsoft Office
• Availability to be present in person on-site during offline events in Kyiv
• Ability to work outside of standard business hours on an as needed/required basis

Qualified candidates are expected to send their CVs, cover letters, and list of two professional references to [email protected]  no later than November 11, 2024. Please indicate the following in the subject field of the email: ” Events Coordinator“. Only shortlisted candidates will be invited for an interview.