Ментори/ки, тренери/ки, асистенти/ки в молодіжний проєкт

Учнівство Допомога Життя (SHL Ukraine) 

Public tender for the project “Mehr Teilhabe für junge Menschen in der Ukraine” (350) 

The NGO SHL Ukraine intends to award service contracts named in the attached description through a public tender. The attached tender, award and contract conditions apply. 

Deadline for offers: ​09.10.2024​ 
End of the award and binding period: ​14.10.2024​ 
Start of the service contract: ​21.10.2024​ 
Termination of the service contract: ​30.06.2025​ 

Places of activity: Kyiv region and Lviv region 

If you have any questions about the call for applications, please contact 

Tereza Obsivac, [email protected] or  

Michael Hilbert, [email protected] or 

Olga Artemenko, [email protected] . 

Background to the project: 

This project focuses on empowering young Internally Displaced Persons (IDPs) in Ukraine by providing tailored educational opportunities through a blended learning approach. It offers two distinct tracks: “Stand Up” seminars for participants aged 14-17 who are new to civic engagement and eager to take their first steps, and “Move On” seminars for participants aged 18-25 who have already gained experience in community initiatives and wish to deepen their involvement. 

The program combines online and in-person seminars designed to help young people develop their identities as active citizens, integrating their personal experiences as IDPs. Following the seminars, participants implement their own volunteer actions (“Grants”) within their local communities, fostering a sense of ownership and confidence in their ability to drive positive social change. With the support of mentors who assist in these volunteer actions, the project empowers youth to take an active role in shaping the future of Ukraine. 

The project duration is until June 2025. 

It is intended to divide the total performance into lots. The scope of the lots is determined as follows: 

The following requirements apply to the advertised lots, depending on the relevant activity: 

• LOT 1: Mentoring for “Stand Up Grants” / Mentoring for “Move On Grants” 
  Mentors for this lot should be young individuals who have previously engaged in volunteer activities and have successfully planned and implemented their own projects. They must provide relatable support to participants throughout their project journeys, including planning, execution, and reporting. Strong interpersonal and communication skills are essential. Additionally, mentors should have experience working with the target group to offer relevant guidance and support. 

Mentors should participate in the “Train the Trainer/Mentor” seminar at the end of October. 

Mentors should have their residence in the Kyiv or Lviv region. 
 

• LOT 2: Trainer Offline Seminars “Stand Up” and “Move On” and Trainer for Offline Seminar “Train the Trainer/Mentor” 

Freelance trainers tasked with conducting offline seminars should have a proven track record in training, facilitation, or educational roles, particularly in civic engagement. They must be adept at delivering informative and engaging sessions for diverse participant groups. It is essential that trainers have experience working directly with the target group. Additionally, they will be responsible for collecting participant feedback and reflections to evaluate the learning experience, utilizing the provided seminar concepts and outlines effectively during their sessions. 

Trainers for “Stand Up” and “Move On” Seminars should participate in the “Train the Trainer/Mentor” seminar at the end of October. 
 

• LOT 3: Assistant Offline Seminars “Stand Up” and “Move On” and Assistant Offline Seminar “Trainer the Trainer/Mentor” 

Freelance assistant trainers should have prior experience in educational support or in assisting training environments. They must demonstrate the ability to collaborate with lead trainers to ensure the smooth facilitation of sessions and assist with logistics and participant engagement. Having prior experience with the target group is essential for this role. 
Assistants should participate in the “Train the Trainer/Mentor” seminar at the end of October. 
 

• LOT 4: Trainer Online Seminars “Stand Up” And “Move On” 

Freelance trainers responsible for online seminars must have a background in delivering online training sessions or webinars, particularly related to civic engagement. They should be proficient in using platforms like Zoom to create engaging online experiences. It is crucial that trainers have experience working with the target group to tailor their approach effectively. Trainers will also be expected to gather and analyze participant feedback to enhance future online seminars and maintain high levels of engagement throughout the sessions. 

Trainers should participate in the “Train the Trainer/Mentor” seminar at the end of October. 

• LOT 5: Assistant Online Seminars “Stand Up” And “Move On”:  

Freelance assistant trainers for online seminars should have prior experience in supporting online educational sessions or webinars. They must be capable of assisting trainers in facilitating participant interaction during online seminars. Strong communication skills are vital for effectively engaging participants in an online setting, and having experience with the target group is required. 

Assistants should participate in the “Train the Trainer/Mentor” seminar at the end of October. 

Conditions of the tender and additional notes: 

Please note the above-mentioned deadline for offers and use the above-mentioned contact details to submit your offer. You can submit your offer electronically using the following form (attachment 1). Attach relevant supporting documents from which the fulfillment of the above-mentioned requirements can be assessed.  

The requirements mentioned above are used as evaluation criteria for the selection process.  

Both natural persons, single entrepreneurs, commercial and non-profit service providers are eligible under this tender. 

The bidders who meet the professional requirements can apply for one or more lots and in case the highest score is achieved in several lots, the evaluation of professional expertise will be taken into consideration and the position will be awarded to the bidder who can prove the highest professional expertise for the corresponding lot. Please note that the number of lots that a single bidder can be awarded is limited to two. Applicants are requested to indicate in their application the exact designation of the lot(s) for which they apply. 

The awarding criteria are as follows: 50 % Qualification & skills, 50 % Professional experience; 10 points for each category. 10 points are awarded in case the bidders offer exceeds the requirements of the Project, 8 points are awarded for an offer rated as “very good”, 6 points are awarded for an offer rated as “good”, 4 points are awarded for an offer rated as “satisfactory”, 2 points are awarded for an offer rated as “sufficient”. Offers, which either do not meet the minimum requirements of the Project or are rated 0 points in one or both categories for being inadequate will be expelled from the awarding procedure. 

By handing in an offer, the bidder declares his/her consent with the conditions of this call. 

To prove the eligibility criteria, the following applies:  

In order to participate in the selection procedure, on the date of sending the offer the bidder must have the following eligibility requirement and provide proof upon request.  

Sending an application is considered confirmation of fulfilling the following requirements: 

• For natural persons 

• No criminal convictions and no measures concerning the application of preventive measures, civil decisions and administrative measures registered in the criminal record or for any crime; 

• Not subjected to criminal proceedings; 

• Fulfil the requirement of independence and no condition of incompatibility or conflict of interest (financial, business, work or other relations) with the Project Stakeholders  
   

• For legal entities: 
  by submitting an offer your company gives a consent that it is not in one of the following situations:  

• It is bankrupt, it is subject to insolvency or winding-up procedures, a liquidator is administering its assets or this is done by a court, it is in an arrangement with creditors, its business activities are suspended or it is in any comparable situation arising from a similar procedure provided for in Union or national law.  

• The company is guilty of serious professional misconduct by violating applicable laws or regulations or ethical standards of the profession to which the company belongs, or by engaging in any misconduct that affects its professional credibility, provided that such conduct is due to intent or gross negligence. 

• The company is guilty of fraud / corruption / conduct related to a criminal organization / money laundering or terrorist financing / terrorist offences or offences related to terrorist activities / child labor or other offences related to human trafficking. 

• It has shown significant deficiencies in compliance with the main obligations in the performance of a contract or an agreement financed by the Union’s budget, which has led to its early termination or to the application of liquidated damages or other contractual penalties, or which has been discovered following checks, audits or investigations by a contracting authority, the European Anti-Fraud Office (OLAF) or the Court of Auditors;  

• The company has created an entity under a different jurisdiction with the intent to circumvent fiscal, social or any other legal obligations in the jurisdiction of its registered office, central administration, or principal place of business.  

To submit your bid, please use the following form. Bids that do not contain the following form will be rejected. 

Identification of the bidder: 

Explanation of the bid: