Program Assistant/Асистент(-ка) програми
Who We Are
At IREX we strive for a more just, prosperous, and inclusive world where individuals reach their full potential, governments serve their people and communities thrive.
But around the globe, persistent poverty, repression, and injustice prevent too many people form achieving their full potential. To address these problems, we focus on people, not on vaccines, roads, or wells. We support individuals and institutions to create change in their own communities and to create person to person bridges between nations.
IREX works with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.
Ukraine National Identity through Youth (UNITY) is a seven-and-a-half-year, USAID-funded program that supports youth leadership towards a values-based Ukrainian identity. UNITY supports youth innovation and entrepreneurship, fosters active participation in decision-making processes and facilitates youth engagement in problem solving at the national and local levels. Through fostering an enabling environment and restoring access to formal and non-formal education, the program empowers young people to realize their dreams, ideas, and visions for Ukraine’s development. UNITY empowers youth to become a driving force for facilitating pluralism and respect for diversity.
The Program Assistant, reporting to the Economic Development Manager, will collaborate closely with the program team to provide comprehensive support in document management, translation, logistics, and other programming processes. The main objective of this role is to assist and ensure the efficient and effective functioning of program operations. The Assistant performs additional duties and tasks to meet the needs of the organization, team, or as assigned by manager.
Are you the next member of our team?
Your Background & Skills
Experience
- Bachelor’s degree in international development, public administration, management, political science, communications and/or another relevant field is preferred.
- Minimum of 1+ years of relevant experience of work in international development and/or NGO sector in similar areas.
- Understanding of the project management cycle.
- Practical experience using Microsoft 365.
Skills
- Interest in working with youth and creating an enabling economic environment and opportunities for youth.
- Fluency (written and oral) in Ukrainian and English.
- Ability to multi-task and maintain a calm, friendly demeanor under stressful situations.
- Strong communication and customer service skills.
- A strong work ethic and attention to detail.
- A positive and cooperative attitude and willingness to work as a member of a team.
- Must demonstrate valid proof of unrestricted work authorization in Ukraine
Your Daily Tasks
- Provide programmatic, financial, administrative, and logistical support to ensure the smooth implementation of the UNITY program.
- Assist in the planning and organization of program events, both offline and online, such as working group meetings and conferences.
- Assist in procuring goods and services, and provide administrative support for payments, contracts, and other related tasks.
- Provide written and verbal translation services between English and Ukrainian as needed.
- Travel to regions to provide support for program events and activities.
- Collaborate closely with the Economic Development Manager on program activities and initiatives.
- Prepare presentations, updates, success stories and other deliverables to program activities.
- Collaborate with team members to gather and draft relevant information for project activities.
- Facilitate constant communication with participants of economic development projects within UNITY, including high-level communication with implementing partners regarding the of activities introduction.
- Communicate with UNITY program representatives to ensure support for program activities, includingcommunication with the Communications Department for information dissemination, and the M&E Department for data collection related to the program, among others.
- Assist in the program renewal process, which may involve reviewing program documents, preparing reports, and supporting the overall renewal strategy.
- Gather market intelligence relevant to the region\s or country, including researching funding opportunities, assessing the competitive landscape, and identifying potential areas for program expansion or adaptation.
- Perform financial administration tasks under the direction of project leadership.
- Collaborate with the Financial and Administrative Team on payments, contracts, vendors, and consultants, ensuring all necessary documents are obtained and/or sent out.
- Register, organize, track, and file program documentation, including applications, reports, and project documents.
- Seek feedback from team members and use it to make informed decisions.
- Take ownership of decisions and actions.
- Promoting effective teamwork within the UNITY, while adhering to policies and established procedures, to facilitate seamless communication and collaboration among different teams involved in the program.
- Complete other tasks assigned by the supervisor.
IREX will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990, and the Americans with Disabilities Act Amendments of 2008.
We conduct background checks on all successful candidates.
This position is based in Kyiv, Ukraine.
This position is not eligible for Immigration Sponsorship.
NO PHONE CALLS PLEASE
EOE – Equal Opportunity Employer
We are an equal opportunity employer with a commitment to diversity.
All individuals, regardless of personal characteristics, are encouraged to apply. AA/EOE/M/F/Vet/Disabled
Please visit to apply: Program Assistant, Ukraine National Identity through Youth (UNITY) (NEW) | IREX Job Board
