Program Coordinator / Координатор/ка програми
Who We Are
At IREX we strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people and communities thrive.
But around the globe, persistent poverty, repression, and injustice prevent too many people form achieving their full potential. To address these problems, we focus on people, not on vaccines, roads, or wells. We support individuals and institutions to create change in their own communities—and to create person to person bridges between nations.
IREX works with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.
Ukraine National Identity through Youth (UNITY) is a seven-and-a-half-year, USAID-funded program that supports youth leadership towards a values-based Ukrainian identity. UNITY supports youth innovation and entrepreneurship, fosters active participation in decision-making processes and facilitates youth engagement in problem solving at the national and local levels. Through fostering an enabling environment and restoring access to formal and non-formal education, the program empowers young people to realize their dreams, ideas, and visions for Ukraine’s development. UNITY empowers youth to become a driving force for facilitating pluralism and respect for diversity.
The Coordinator will be primarily engaged in activities under UNITY’s Objective 3, Youth Drive Pluralism and Respect for Diversity. Objective 3 covers a wide range of topics, namely supporting youth in tolerance and diversity promotion, media literacy non-formal education, Ukrainian identity promotion and others. This role does not demand in-depth knowledge on these topics from the candidates, but if interested, there will be many opportunities to improve their knowledge and skills in these areas.
The Program Coordinator, reporting to the Social Cohesion Lead, will execute general administrative duties necessary for effective program implementation, including, but not limited to, organization of events and meetings, drafting agreements and processing payments, desk research and writing assignments, internal coordination, reporting, coordination of the communication with various stakeholders.
Are you the next member of our team?
Your Background & Skills
Experience
- Bachelor’s degree in public policy, management and administration, political science or related field;
- Minimum of 2 years of relevant work experience required;
- Work experience on youth empowerment projects/programs at an NGO/INGO preferred;
- Understanding of the project management cycle desired;
- Native level Ukrainian and fluency in English required;
- Practical experience using Microsoft 365;
- Excellent attention to detail and strong organizational skills including time management, ability to prioritize in order to work well in a fast-paced working environment, and ability to remain flexible while adhering to strict deadlines;
- Excellent interpersonal, customer service, and communications skills, both oral and written required;
- Ability to follow oral and written instructions well;
- Positive attitude and willingness to support and assist colleagues;
- Must demonstrate valid proof of unrestricted work authorization in Ukraine.
Your Daily Tasks
- Provide administrative, logistical and programmatic support to the UNITY («Мріємо та діємо») program.
- Assist in the organization of program events, such as trainings, workshops and conferences.
- Provide oral and written translation (English-Ukrainian/Ukrainian-English) of the program materials or at program events.
- Collaborate with team members to gather and draft relevant information for project activities.
- Collect and analyze data to track progress and evaluate the impact of project activities.
- Ensure compliance with relevant rules, regulations, and organizational policies and procedures.
- Contribute to the preparation of reports, presentations, and other deliverables.
- Draft and send correspondence to relevant stakeholders, including emails, letters, memos, and other forms of communication.
- Interact with stakeholders, partners, and fellow IREX employees to exchange information, provide updates, and address inquiries or concerns.
- Seek guidance and/or obtain approval from supervisor or senior management before engaging with stakeholders, particularly in sensitive or important matters.
- Collaborate with the finance team or relevant stakeholders to ensure accurate and timely financial reporting.
- Prepare financial documents, reports, and budgets as needed.
- Maintain proper documentation and records related to financial transactions and compliance activities.
- Seek feedback from team members and utilize it to make informed decisions and improve project outcomes.
- Take ownership of decisions and actions, assuming responsibility for individual activities.
- Other support duties as needed.
IREX will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990, and the Americans with Disabilities Act Amendments of 2008.
We conduct background checks on all successful candidates.
This position is based in Kyiv, Ukraine with telework/remote work opportunity.
This position is not eligible for Immigration Sponsorship.
NO PHONE CALLS PLEASE
EOE – Equal Opportunity Employer
We are an equal opportunity employer with a commitment to diversity.
All individuals, regardless of personal characteristics, are encouraged to apply. AA/EOE/M/F/Vet/Disabled
Interested candidates are asked to send CVs and Cover letters to [email protected] as soon as possible, indicating position title in the subject line. Interviews will be conducted on a rolling basis. Position is open until filled.
