Асистент/ка Програми / Programme Assistant (Migration and Border Governance) – 2 positions

Open to Internal and External Candidates 

Kindly note that all applications should be submitted through the IOM Global Career Site (View the external job posting). Applications submitted in any other manner will not be considered.   

Position Title: Programme Assistant (Migration and Border Governance) – 2 positions
Duty Station: Kyiv, Ukraine
Classification: General Service Staff, Grade G5
Type of Appointment: Special short term, Six months with possibility of extension
Estimated Start Date: As soon as possible
Closing Date : 17 December 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

​​​​Under the overall supervision of the Chief of Mission and the direct supervision of the National Programme Officer, the Programme Assistant (MBG) will be responsible for assisting in the implementation of MBG projects, in particular, in migration and border management.

Core Functions / Responsibilities:

​​​​ 1.        Work in close cooperation with the National Programme Officer to assist in the implementation of migration and border management projects. Contribute to introducing the international best practices to the Programme’s beneficiaries.

1. Carry out implementation of migration and border management projects activities in part of procurement through supporting projects’ procurement needs assessment, gathering beneficiary requests, coordinating projects’ requests with the Mission’s Supply Chain Unit, and organizing donation to the beneficiary.
2. Assist the National Programme Officer in following up on the work of border and migration management projects’ consultants.
3. Organize project events in Ukraine, including trainings, workshops, assessment visits, press conferences, etc.
4. Cultivate and maintain contacts with Ukrainian government partners, especially those with a border and migration management remit, through in-person meetings, electronic communications, and official correspondence.
5. Assist in reporting on ad hoc, monthly, quarterly, yearly and end-of-project bases. Contribute to MBG Programme monitoring and evaluation activities.
6. Provide Ukrainian-English, and English-Ukrainian interpretation and translation when necessary.
7. Compose relevant official and unofficial correspondence in Ukrainian and English.
8. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High school certificate with at least five years of relevant work experience
• OR
• Master’s degree preferably in Business Administration, Management, Law, Social Science or a related field from an accredited academic institution with three years of relevant professional experience.

Experience

• Experience in project management support in private sector, NGO or international organization;
• Experience in writing project reports;
• Experience in working with state civil service / law enforcement agencies is an asset.

Skills

• ​​​​Proficiency in computer applications (MS Word, PowerPoint, Excel, Outlook etc).
• Ability to work quickly and accurately and pay attention to detail.
• Ability to meet deadlines and work under pressure.
• Ability to present clear and concise information and good communication skills.
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

Languages

Fluency in English, Ukrainian is required.

Required Competencies

The incumbent is expected to demonstrate the following competencies:

Values  

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. 
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. 
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. 
• Courage: Demonstrates willingness to take a stand on issues of importance. 
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. 

Core Competencies  

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. 
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. 
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. 
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. 
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. 

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearance.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications ONLY through this link View the external job posting. Position number 12541 by 17 December 2024 the latest. Applications submitted in any other manner will not be considered.  

Only shortlisted candidates will be contacted.   

Posting period:

From 09.12.2024 to 17.12.2024