Driver & Logistics Assistant (M/W) / Водій/ка та Логістичний/а Асистент/ка

Based in Kyiv, the position is under the direct supervision of the Deputy Head of Health Program. Inherent to the position, the Driver & Log Assistant will be required to travel frequently outside Kyiv, including to high-risk areas.

The Driver & Log Assistant’s main tasks will be:

1. Driving

• Drive safely to ensure project team movements are conducted as requested;
• Ensure that project vehicle maintenance services are carried out on time and meet quality standards;
• Ensure any vehicle repairs in the same manner as maintenance;
• Ensure that project vehicles are clean and tidy at any time.
• Maintain daily vehicle logs (mileage, fuel consumption, routes) and submit logs to the program administrative assistant frequently;
• Ensure that vehicles are parked in authorized and safe parking places;
• Ensure that all instructions regulating safe driving behavior and road safety regulations are in hand and strictly followed;
• Follow and adhere to the safety instructions related to travel as dictated by the organization and security focal points.

2. Logistical support for the Health Program:

In close collaboration with the Health Program Assistant, Health Program team and the Support Function Unit (SFU), particularly the logistic teams:

• Keep updated a movement tracker for all national and international travels;
• Input required information on internal systems for Mission Security Clearances and Mission Orders;
• Assist in coordinating the logistics of travels with the SFU, including gathering needs for transportation (car, train etc.) and following up on purchases or rentals etc.;
• Support logistics arrangement for various events when required (conferences, external meetings etc.).
• When requested, manage supply stock and make minor purchases to ensure the non-interrupted project office functioning;

Project or context description

Expertise France is the French International Technical Cooperation Agency, with the status of public institution under the joint supervision of the Ministry of Europe and Foreign Affairs and the Ministries of Economics, Finance and Industrial and Digital Sovereignty. It is the second largest technical cooperation agency in Europe. Expertise France designs and implements projects that strengthen public policies over the long term in developing and emerging countries.

As the French public agency for international technical cooperation, Expertise France operates in more than 100 countries, implementing more than 400 projects. The agency works in close collaboration with French public institutions, as well as with the European Union, in order to respond to the needs of partner countries that wish to improve public policies that tackle these challenges. In Ukraine the agency has been regularly present since 2006 through series of technical assistance projects.

Expertise France in Ukraine

The MEAE has financed in 2023 Expertise France with an envelope of €14.5m to position French technical cooperation and respond to Ukraine’s short, medium and long-term needs. This facility, entitled mAIDan Ukraine, finances and co-finances technical assistance projects to support Ukrainian authorities in preparing for reconstruction and the European accession process.

The ongoing other projects in Ukraine include: The EU-funded Project Pravo–Justice which promotes greater rule of law in Ukraine, in line with European standards and comparative practices; L’Initiative supports beneficiary countries to design, implement, monitor, and evaluate funding allocated by the Global Fund to Fight HIV, Tuberculosis and Malaria. The Emergency Fund for Ukraine against TB & HIV started in December 2022 with a commitment of €7.2 million; The “Stiykist” (resilience) project aims to contribute to social transformation and resilience in Ukraine by strengthening the capacities of national, regional and local institutions in the field of vocational training and social services, with a particular focus on the social inclusion of the most vulnerable; The Technical support of the State Audit Service project which aims to mobilise French and national technical expertise to help bringing Ukrainian legislation into line with the acquis communautaire, particularly in terms of protecting the EU’s financial interests and supporting the SAS in its role of inspecting and monitoring the use of reconstruction funds.

Expertise France’s Health Program

As part of France’s strategy for reconstruction and aid in Ukraine focusing on the health sector The French Ministry of Europe and Foreign Affairs (MEAE)’s Crisis Center (CDCS) has financed €16 million over 24 months to the APPUI Health Project from 2024 to 2025. The project, implemented in partnership with Ministry of Health of Ukraine and other key stakeholders aims to improve Ukrainian populations’ access to essential healthcare services in times of crisis. The project focuses on enhancing hospital cooperation between France and Ukraine, mobilizing French expertise, reconstructing and modernizing healthcare infrastructure and donating medical equipment at the request of Ministry of Health of Ukraine.

The REHAB project, funded by the French Development Agency (l’AFD) for €5 million over 24 months, from 2025 to 2026 aims overall supporting Ukraine in maintaining and strengthening its healthcare system to address the consequences of the conflict on the physical and mental health of Ukrainians. Activities are designed around enhancing mental health services and infrastructure in the Odesa region; strengthening physical rehabilitation efforts and infrastructure, while also emphasizing broader capacity-building initiatives across Ukraine with national and international partners; and identifying and conducting feasibility studies to prepare for concessional loan opportunities. Other projects under the Health Program are ongoing development.

Required profile

Qualifications/ Technical skills

• Valid driving license (min cat. B);
• All necessary and valid administrative documentation allowing free movements throughout the Ukrainian territory;
• An education or certification in logistics or travel management is considered an advantage;
• Good command of office automation tools, particularly Excel and Word;
• Excellent command of Ukrainian and English (written and spoken).

Professional experience

• At least 3 years of professional driving experience with experience in driving armored vehicles (category B)
• An experience in logistics or travel management is an advantage.

Skills

• Good interpersonal skills;
• Organisational skills; 
• Commitment and enthusiasm for the work; 
• Capacity to work independently; 
• Team spirit; 
• Ready to work in a multicultural environment.

Deadline for application: 2025/01/26 23:55

Link for applying – https://expertise-france.gestmax.fr/12466/1/h-f/en_US?redirected=3