Вакансія: Contract and Procurement Manager
Location: Kyiv with travel to the regions
Type: Full-time
Reports to: Project Manager
Start date: March 2025
- About the Project:
As part of the Swiss Cooperation Program for 2023 – 2025 in Ukraine, the Swiss Agency for Development and Cooperation (SDC) is supporting the four-year project “Reducing Risk Factors for NCDs,” implemented by GFA Consulting Group https://www.gfa-group.de University Hospitals of Geneva (HUG) https://www.hug.ch/en Woman Health and Family Planning (WHFP) http://www.womanhealth.org.ua/en and OneHealth https://www.onehealth.com.ua. This project aims to provide the Ukrainian population with more equitable and sustainable access to quality and affordable primary healthcare services, with a particular focus on disease prevention and health promotion to encourage healthier lifestyles. Capacity development efforts will be conducted at both national and regional levels, targeting seven regions: Lviv, Dnipropetrovs’k, Poltava, Rivne, Kherson, Cherkasy and Khmelnytskyi.
The overarching goal of the project is to reduce the risk factors, morbidity, and mortality associated with non-communicable diseases (NCDs) among Ukrainians. To achieve this, the project will implement various policy and community-level interventions designed to reduce alcohol and tobacco consumption, promote physical activity and balanced nutrition, and raise public awareness about the risks of being overweight. These efforts will target both the general population and specific groups that are particularly vulnerable to NCDs.
In addition to prevention activities, the project will enhance primary healthcare (PHC) capacity for both the prevention and management of NCDs. Although cancers and chronic respiratory diseases (CRDs) are not the primary focus, addressing common risk factors and bolstering PHC capacities will indirectly benefit the prevention and management of these conditions. The project will focus on four main outcomes:
Outcome 1: A supportive policy environment at both national and regional levels to effectively address NCDs is created
Outcome 2: Comprehensive and innovative approaches for NCD prevention in communities and schools are developed
Outcome 3: The delivery of care for people with NCDs at the PHC level is strengthened
Outcome 4: Quality of life for vulnerable people with NCDs by strengthening the delivery of home-based care is improved
- Purpose of the Position
The Contract and Procurement Manager will be responsible for overseeing the procurement and con-tract management processes within the 2 subcontractor organizations (WHFP and OneHealth) as well as other subcontractors across 7 regions, ensuring compliance with internal policies and donor regu-lations. The role involves strategic sourcing, supplier management, contract negotiations, and risk mit-igation to optimize cost-effectiveness and efficiency in project implementation.
- Key Responsibilities
Procurement Management
- Develop and implement procurement policies, procedures, and guidelines in line with organi-zational and donor requirements.
- Lead procurement planning, including market research, supplier identification, and cost analy-sis.
- Oversee the tendering process, including preparation of bidding documents, evaluation crite-ria, and selection of vendors.
- Ensure procurement processes adhere to principles of transparency, competitiveness, and value for money.
- Maintain an up-to-date procurement tracking system and ensure timely delivery of goods and services.
- Regularly update PROMO with new information and review on a weekly basis
Contract Management
- Draft, review, and negotiate contracts with suppliers, service providers, and consultants.
- Ensure contract terms and conditions align with project requirements and mitigate legal and financial risks.
- Support Project registration with the Ministry of Health and Cabinet Minister of Ukraine
- Monitor contract performance, enforce compliance, and resolve disputes or non-compliance issues.
- Manage contract amendments, extensions, and terminations as required, including co-work-ing space
- Maintain a comprehensive contract database and ensure proper documentation and archiv-ing.
- Work in close collaboration with PM, Deputy Project Manager and GFA finance and admin coordinator
Supplier and Stakeholder Engagement
- Establish and maintain relationships with key suppliers and service providers.
- Conduct supplier performance evaluations and ensure adherence to contractual obligations.
- Engage with internal stakeholders to ensure procurement and contract management align with project needs.
Risk Management and Compliance
- Ensure procurement and contract management activities comply with donor regulations, na-tional laws, and organizational policies.
- Identify procurement and contractual risks and propose mitigation measures.
- Conduct internal audits and report on compliance issues related to procurement and con-tracts.
- Qualifications and Experience
- Bachelor’s degree in finance/Procurement, Supply Chain Management, Business Administra-tion, Law, or a related field. A Master’s degree is an advantage.
- Professional certification in procurement (e.g., CIPS, CPSM) is preferred.
- Minimum of 3 years of experience in procurement and contract management, preferably in the development sector.
- Strong knowledge of procurement policies, donor regulations (e.g., EU, UN, World Bank, SDC), and contract law.
- Excellent analytical, problem-solving, and negotiation skills.
- Strong communication and stakeholder management skills.
- Proficiency in procurement management software and MS Office.
- Reporting and Supervision
The Contract and Procurement Manager will report to the Project Manager and will work closely with project teams, finance, and legal departments.
Application Instructions:
Interested candidates should submit their resume, a cover letter outlining their qualifications and experience, and contact information for three references by 14th February 2025. Please send applications to [email protected] with the subject line “Contract and Procurement Manager – NCD Project.”
