Фахівець/чиня з підтримки проєкту

Background Information – Job-specific 

Join our dynamic team as a Project Management Support Associate to play a key role in the efficient implementation and delivery of impactful projects. Under the guidance of the Project Manager, you will support the planning, management, and monitoring of activities, ensuring successful outcomes. This is a great opportunity to contribute to transformative projects while gaining hands-on experience in a collaborative environment.

Functional Responsibilities

1. Stakeholder Management: 

1. Establish positive and fruitful working relationships with all members of the Programme Team, Beneficiaries, and Clients, as appropriate, providing support and guidance on specific and general administrative and project undertakings at the appropriate level.

2. Delivery and Performance:

• Support the Project in administrative proceedings, contract management, monitoring, evaluation, and reporting of activities, preparation and follow-up of procurement plans, and budget/expenditures-related inputs.

• Organize and provide logistical support for events, meetings, training, workshops, and study trips.

• Carry out administrative duties by collecting data, sorting, filing, and sending out project files, record keeping and archiving of project-related activities, and distributing and circulating working documents to stakeholders in electronic and hardcopy versions.

• Provide technical assistance to Project beneficiaries in order to ensure fulfillment of products’ quality criteria, enhance outcomes, and address sustainability.

• In close collaboration with Project Managers, contribute to the coordination of the work of retainers and service providers needed for implementation of the activities

• Provide support to the Programme communication and visibility activities

3. Operations and Procedures:

• Follow the Project Management Manual Instructions and ensure awareness of and relevant respect of the organizational policy compliance (Organisational Directives and Administrative Instructions).

• Contribute to the development of Programme reports and plans as envisaged by the Programme’s Description of Action, while in particular considering progress against the indicators in the Result’s framework matrix.

• Contribute to the identification and assessment of risks and issues. Implement mitigation measures in accordance with the Risk Management Strategy. Contribute to the identification and sharing of the Programme’s lessons learned and best practices.

• Contribute to efficient and effective use of Programme and UNOPS tools for monitoring project performance, outputs, and benefits.

• Support operations tasks including screening, indexing, classifying, storing and disseminating information and/or reports and material ensuring conformity with relevant procedures and integrity.

• Organize and provide support for the procurement processes including preparation of RFQs, ITBs or RFPs documents for travel + related services + office equipment, receipt of quotations, bids or proposals, and their preliminary evaluation. Preparation of POs.

• Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.

4. Monitoring and Progress Controls

• At least 80% of targets in quarterly plans related to services development activities are fulfilled 

• Activities, falling under responsibility, are successfully implemented, operationally and financially closed within the contractual deadlines

• Timely contribution for all project reports 

• Risks and issues in the implementation of project activities that fall under the responsibility of the Associate are identified, communicated in line with the set of tolerances, and recorded in UNOPS monitoring tools