Координатор/ка з етики та дотримання стандартів

Будь ласка, надсилайте свої резюме: Ethics & Assurance Coordinator (any of our office location) | Mercy Corps Ukraine

About Mercy Corps:

Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.

Since the escalation of the war in 2022, Mercy Corps Ukraine has supported more than 950,000 conflict-affected people in Ukraine and neighbouring countries. We have provided cash assistance, food and hygiene kits, and psychosocial support for people in emergency situations; grants for micro, small and medium businesses, as well as small to medium farming enterprises; and conducted large-scale information campaigns. Notably, nearly all our programming is delivered in partnership with civil society organizations matching humanitarian action with capacity strengthening and a real commitment to localization.

General Position Summary:

The Ethics and Assurance Coordinator (EAC) will be supervised by the Senior Advisor for Ethics and Risk (SAER) who serves as the Mercy Corps Ukraine focal point to ensure compliance with Mercy Corps’ Code of Conduct and ethics policies and procedures. The EAC will examine, review, and analyze records, reports, financial information and management practices to ensure compliance with laws, regulations and Mercy Corps’ policies and procedures. The EAC will also work with the SAER to assist the country management team in developing, implementing and monitoring effective financial and operational controls over activities and offices to mitigate risk.
The EAC promotes and encourages a culture of compliance and ethics throughout Mercy Corps. As applicable to the position, maintains a clear understanding of Mercy Corps and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

Essential Responsibilities

Safeguarding Responsibilities

• Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.
• Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.
• Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.

Ethics and Risk Strategy

• Assist the SAER in crafting an over-arching strategy for risk management and ethical compliance, and in assuring that policies and processes underpinning that strategy are robust.
• Act as a key focal point in consultation and coordination with organizational stakeholders in ethics, risk and compliance.

Code of Ethics Incident Response

• Following Mercy Corps’ policies and procedures, serve as focal point for the internal reporting of any allegations of Code of Ethics violations, including fraud and corruption.
• Liaise with SAER, and other teams as needed, in the resolution of all reported fraud and corruption incidents.
• As agreed with the SAER, conduct inquiries and investigations to determine the facts, circumstances and scope of any fraud and corruption allegations.
• Collect, analyze and document the results of fraud and corruption investigations and communicate observations and recommendations with the collaboration of the response management team, as appropriate.
• Prepare final reports to fully document the investigation and resolution of incidents. Reports will be reviewed by SAER.
• Liaise with program teams in implementing the country Community Accountability Response Mechanism (CARM). Respond to Code of Ethics violation referrals received through the CARM.

Internal Controls

• Assist the SAER and country management team in determining effective and efficient solutions to operational issues that ensure compliance with Mercy Corps’ policies and donor regulations, mitigate the risk of fraud or corruption, and facilitate the achievement of program objectives.
• With the SAER, assist program, operations and finance teams with implementing standard procedures or, as necessary, developing and documenting enhanced procedures for high-risk program activities, in particular those providing a direct financial benefit to participants (e.g., vouchers, cash distributions), requiring high value procurement, or the distribution of in-kind goods.
• In coordination with the SAER and relevant teams, perform periodic internal control reviews of in country financial, procurement, human resource, and logistics procedures.
• In coordination with the SAER and program and monitoring and evaluation staff, conduct field reviews of program activities to ensure that adequate controls are in place and are functioning properly. Communicate findings and work with the relevant departments to correct weaknesses and improve controls as needed.
• As agreed with the SAER and program and finance teams, advise on the development of monitoring plans for partners, including sub recipients, key vendors and other partners that must adhere to ethics policies. In coordination with relevant teams, perform periodic compliance reviews of partners.
• In coordination with the SAER and country management team and HQ Finance, assist with the follow-up and resolution of external audit or Mercy Corps Internal Audit findings.
• Perform other related special projects and duties as determined and assigned by management.

Ethics Training and Awareness

• Assist the SAER and country management team with the implementation of new Headquarters or country Ethics policies and procedures, acting as a catalyst for change and acceptance and supporting smooth implementation.
• In coordination with SAER, establish onboarding processes, assist with the onboarding of new country team members to ensure awareness and understanding of Ethics policies.
• Conduct and/or coordinate regular anti-fraud and anti-corruption prevention for country staff, partners, and vendors.

Compliance & Ethics

• Promotes and encourages a culture of compliance and ethics throughout Mercy Corps.
• As applicable to the position, maintains a clear understanding of Mercy Corps and donor compliance and ethics standards and adheres to those standards.
• Conducts work with the highest level of integrity. Communicates these standards to partners and requires them to adhere to these value.

Others

• Maintains complete confidentiality with respect to information acquired through the compliance process and all associated activities.
• Contributes to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Ethics, values and stand-point with regard to internal and external actors.
• Actively promote Prevention of Sexual Exploitation and Abuse (PSEA) and child safeguarding standards within Mercy Corps and amongst beneficiaries served by Mercy Corps.
• Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Accountability to Participants and Stakeholders

• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging program participant communities as equal partners in the design, monitoring and evaluation of our field projects.

Supervisory Responsibility N\A.

Accountability

Reports Directly To: SAER.

Works Directly With:  Headquarters Ethics team (with authority for Code of Ethics reporting and investigation matters), Program Directors/ Managers, Finance, Compliance, Operations and HR teams and all MC Ukraine staff. 

Minimum Qualifications & Transferable Skills

• Bachelor’s degree in finance, accounting or a related business field is required; and an advanced degree is a plus.
• 5 years+ related work experience with a not-for-profit organization implementing international programs or other reputable private sector entities.
• Strong background in compliance, systems and internal controls.
• Solid understanding of a wide-range of ethics violations, including fraud and corruption in humanitarian and/or development settings.
• Advanced computer skills in MS Office programs, particularly Excel and PowerPoint.
• Demonstrated experience in successfully working with an administrative and program staff at all organizational levels.
• Demonstrated experience in financial and operational data analysis.
• Advance computer skills in MS Office programs, particularly Excel.
• Fluency in written and oral communication in English and Ukrainian.
• Ability to work effectively with an ethnically diverse team in a sensitive environment.
• Ability to travel to Mercy Corps program locations as needed.

Success Factors

The successful Ethics and Assurance Coordinator will possess an exemplary professional standard of ethics as well as the willingness and ability to enforce compliance with Mercy Corps’ internal policies and procedures and external regulations. They will have excellent communication (written and verbal) and interpersonal skills to interact effectively with internal and external stakeholders on sensitive and confidential matters. They will have the ability to navigate difficult circumstances with a calm demeanor, in an analytical and methodical manner. They will demonstrate the ability to multi-task, meet deadlines and process information in support of changing program activities. They will possess a broad understanding of humanitarian and development programs coupled with the ability to analyze financial operational data and clearly present conclusions and recommendations is essential.

The EAC must be willing and able to travel regularly to Ukrainian field offices and project sites. S/he must have a strong commitment to teamwork and accountability, thrive in evolving and challenging environments. Mercy Corps team members represent the agency both during and outside of work hours when deployed in a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps policies, procedures, and values at all times and in all locations.

Living Conditions / Environmental Conditions

During the field trips living conditions will be adjusted to the field conditions.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient, and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development.   

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

 We recognize that diversity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

 We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination based on race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. By applying for this role an applicant confirms that they have not previously violated an employer’s sexual misconduct, sexual exploitation and abuse, child safeguarding or trafficking policy. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Ethics Policies and values at all times. Team members are required to complete mandatory Code of Conduct eLearning courses upon hire and on an annual basis.

As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline ([email protected]). 

Тільки попередньо відібрані кандидати будуть запрошені на співбесіду.

Ласкаво запрошуємо осіб з інвалідністю та ветеранів відгукнутись на цю посаду.

Mercy Corps створило робоче місце для працевлаштування осіб з інвалідністю та ветеранів, та належні умови праці для цієї вакансії, але це не обмежує коло осіб, які можуть подаватись на цю вакансію.