28.10.2016

Форум НДО в Україні запрошує до команди General Services Assistant

ЗАВЕРШЕНО

Ukraine NGO Forum, a membership organization created in 2014 as a primarily humanitarian platform for joint coordination, information sharing, advocacy and capacity building for national and international NGOs, is currently looking for a General Services Assistant to join its team in Kyiv.

Under the general supervision of the Director of Ukraine NGO Forum and senior program staff General Services Assistant will support all the activities related to implementation of projects, human resources, finance and administration.

The main tasks include administration and human resources issues:

to participate in the organization of trainings and events, including correspondance with participants, logistic company, printing of materials, etc.
to participate in the monitoring of work contracts
to keep an organization chart up to date
to be responsible for application of all administrative procedures
to ensure proper filing of documents
to translate documents if needed
to be responsible for verifying and archiving all finance, HR and administrative documents of the base according to Ukraine NGO Forum procedures
to record minutes of meetings when asked by superiors
to schedule meetings
to arrange travels for the staff and participants of trainings
to be responsible for accountability and quality of management process
to monitor due dates for payments of contracts
to maintan a database of training participants and members
to make purchases/procurements for the office
other duties assigned by supervisors

Qualilfications (mandatory requirements):

Language skills: advanced level of Ukrainian, Russian and English (speaking/reading/writing)
Education degree: University degree in Administration or related field
Work experience: minimum 2 years experience in a similar position (preferred)
Computer skills: excellent in Excel, good knowledge of other MS office software including Word
Other: good time management and logistic skills

Interests and personal traits:

Work in NGO sector
Management/capacity building
Personality
Honest and trustworthy
Reliable, rigorous, well organized, service oriented and patient
Able to take initiative to deal with difficulties encountered in daily work
Able to adapt or change priorities according to the changing situation within a mission or the organization itself
Autonomous, hard worker
Able to manage stress and pressure
Able and willing to learn to extend his/her scope of work
Able to manage priorities