Адміністративний спеціаліст до Форуму НДО в Україні

Ukraine NGO Forum is currently looking for an Administrative Officer (the contract period is 3 months with possible extention, with a starting date asap) who will be in charge of administration support of programs, procurement, logistics and support of finance of the organization.

Responsibilities and main tasks:

• Work with program staff to provide planning for procurements and logistics required under current grant programs of the Ukraine NGO Forum
• Make procurements in timely matter according to internal order requests, processing of such requests in accordance with Ukraine NGO Forum policies and procedures, in a transparent, accountable, efficient and cost effective manner
• Ensure that all procurements are managed, tracked and recorded
• Assist with the management of all matters of logistics to organize trainings, seminars, events, regional meetings conducted by Ukraine NGO Forum
• Organization of travel arrangements for Ukraine NGO Forum staff
• Support of finance operations (contract preparation, prepare payment vouchers, scanning of documents
• Ensure compliance with Ukraine NGO Forum policies and procedures, donor regulations and local laws
• Track organization’s Fixed assets and conduct quarterly inventory of Fixed assetsConduct tenders for purchasing goods and services according to Ukraine NGO Forum Procurement Policy
• Administration of service/civil contracts and acts of acceptance of the organization
• Support
• Represent Ukraine NGO Forum in a positive and professional manner to contribute to the creation of a positive image and overall credibility of the organization, ethics, values
• Maintain accurate filing systems, with documented and supported records of actions for audit purposes.
• Be flexible and manage your time accordingly, to be prepared to tackle other tasks commensurate with your role, and level of experience, at short notice.

Qualifications:

• Language Skills: advanced level of Ukrainian and Russian, at least upper-intermediate level of English
• Education Degree: University degree in Administration or Logistics/Procurement
• Work experience: Minimum 2 years experience in Administration, Procurement/Logistics within the field of supply chain management (basic procurement, transport, asset management, etc.), some experience of donor specific procedures, where possible
• Computer skills: Excellent in Excel, Word and other software
• Other:
  • Good time management and communication skills
  • Ability to manage priorities, daily difficulties, stress and pressure
  • Reliable, rigorous and well-organized

To apply: send your CV and cover letter including at least 2 reference contacts.