Тендер з надання логістичних послуг та організаційного супроводу

Запит на отримання пропозицій з надання логістичних послуг та організаційного супроводу під час проведення програми «Коло»: креативний осередок лідерів, в рамках програми сприяння громадській активності «Долучайся!» (USAID). Період проведення заходів: квітень-жовтень, 2017.

The USAID-funded Enhance Non-Governmental Actors and Grassroots Engagement (ENGAGE) activity, implemented by Pact, Inc., is soliciting cost proposals for provision of logistical support services during Fellowship Academy training sessions (titled “KOLO”). Seven (7) events in total are planned for the period of April-October, 2017. A one-day event for participant selection (to be organized in the beginning of April, 2017 in Kyiv) is aimed to define candidates who will participate in the following six (6) Academy training sessions. The total number of candidates expected for the selection event is 30, with additionally 2 consultants and 2 ENGAGE team members present at the event (total number is 34 persons).

The first Academy training session is to be held in Kyiv by the end of April, 2017. The last (6^th) Academy training session is to be organized in Kyiv in October, 2017. An additional four (4) Academy training sessions will be held in other cities of Ukraine. The total number of participants for each 3-day training of Academy sessions is 24 (20 participants, 2 trainers, 2 ENGAGE team members). The trainings will be organized each month throughout the period of April-October, 2017, resulting in 18 training days in total (with one additional day for the selection of participants – beginning of April, 2017).

Proposal Submission Requirements:

The procurement of services is made at the expense of the international technical assistance program and complies with the category (type) of goods, work and services indicated in the Procurement Plan for VAT-exempt purchases approved by the Ministry of Finance of Ukraine. Bidders will submit proposals that comprise the following information:

1. A cover letter signed by an authorized bidder representative, confirming the bidder’s promise to meet the terms and requirements specified in the request for quotations. The letter must designate a person, with relevant contact  details,  authorized  to   maintain  any   necessary communications with Pact, Inc. during the price quotations review process;
2. A price quotation according to the specific template (Annex 1 to the RfQ);

Quotations must be fixed prices in UAH. Please note that the payment will be effected in Ukrainian hryvnias in accordance with the issued invoice. The invoice must indicate VAT as a separate item, but no payment of VAT will be made in accordance with the Policy on Raising, Utilizing and Monitoring International Technical Assistance, as approved by the Cabinet of Ministers of Ukraine Resolution 153, dated February 15, 2002, on Establishing a Single System of Raising, Utilizing and Monitoring International Technical Assistance and the Letter of the State Tax Service of Ukraine of March 1, 2012, No.6125/7/12-1017.

Quotations Submission Deadline and Other Requirements:

Interested parties should submit their quotations in a form of expression of interest, followed by cost proposal (quotation) by 18:00, on March 30, 2017, to the following email address [email protected].

Questions may be submitted via email to [email protected] by March 28, 2017. Answers to these questions will be sent to all vendors who submitted questions.Proposals received later than March 30, 2017, will not be considered.

The release of this request for quotations does not constitute an obligation on the part of the Pact, Inc. to award a contract. Pact, Inc. reserves the right to reject any and/or all proposals. Nevertheless, it is the intention of Pact, Inc. to issue a contract, if it receives acceptable offers. Pact, Inc. can terminate this request for quotation at any time at its discretion.

Pact, Inc. is in no manner responsible for any of the costs associated in the preparation or submission of any proposals.

The Bid is open, information about it can be found in mass media.

Language of quotations:

The proposal, all documents and correspondence related to the RFQ must be written and submitted in Ukrainian or English.

Negotiations:

Best price quotations are requested. It is anticipated that contract award will be made solely on the basis of these  original  quotations.  However,  Pact, Inc. reserves  the  rights  to  conduct negotiations and/or request clarifications and explanations prior to the award.

All information provided by the parties to each other during negotiation period is not considered as agreed on terms before it is written in the contract and signed by both parties.

Sample Terms of Contract:

The contract for this procurement should at a minimum include the following:

1. Parties of the Contract

The “Contractor” means the company providing the services under the contract; the “Customer” means Pact, Inc.  which implements the Enhance Non-Governmental Actors and Grassroots Engagement (ENGAGE) activity. The contract should be concluded between the CONTRACTOR and the CUSTOMER.

2. Payment Schedule

The payment schedule is the subject for negotiations.

3. Exemption from Payment of Value Added Tax (VAT)

Since the Customer is an  implementer of the international technical assistance project (program) it shall pay for the goods and services according to Contractor’s invoice and contract without Valued Added Tax in accordance with the Policy on raising, utilizing and monitoring international technical assistance approved by the Cabinet of Ministers of Ukraine Resolution 153 dated February 15, 2002 as amended, and the Intergovernmental US-Ukraine Agreement on Humanitarian and Technical and Economic Cooperation of May 7, 1992.

4. Eligibility of Suppliers

Any procurement resulting from this tender will be financed by USAID/ENGAGE and will be subject to Federal Acquisition Regulation (FAR) and USAID regulations. No equipment, materials or services shall be eligible for USAID financing, if offered by a supplier or subcontractor included on any list of suspended, debarred, or ineligible bidders used by USAID.

5. US Anti-Terrorism Executive Orders and Laws

“The Contractor is reminded that US Executive Orders and US law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the Contractor to ensure compliance with these Executive Orders and Laws. This provision must be included in all subcontracts/decisions to award subcontracts executed under terms of this contract/agreement.

 APPENDIX 1

Participants’ selection event – 1 day (beginning of April, 2017)

Calculations for one training session (3 days)

Total for 6 training sessions:  6* Total sum for one training session (3 days) 

Total budget for 7 events:   ……..    UAH